Bilingual Philanthropy Associate (Administrative Assistant)

The Ottawa Hospital Foundation; Ontario; Hybrid; CAD 41,000 - 52,000; Full time

Job summary

A leading organization is seeking a Philanthropy Associate to enhance fundraising efforts through administrative support. This full-time role requires bilingual proficiency in English and French, strong organizational skills, and proficiency in Microsoft Office and CRM tools. The successful candidate will manage donor correspondence, support fundraising activities, and streamline processes in a dynamic environment. Hybrid work options are available, and the position offers competitive medical benefits and a salary range of $41,000 to $51,200.

Benefits

Medical Benefits

Life Insurance

Defined Benefits Pension

Employee Assistance Program

3 weeks vacation

Qualifications

• Preference for candidates with 2-5 years of experience in administrative or fundraising environments.

Responsibilities

• Provide general administrative support to mid-level fundraisers.
• Ensure accurate updates to Raiser’s Edge CRM database.
• Build relationships with donors and the public.

Skills

Bilingual

Organizational Skills

Problem-Solving

Education

2-5 years of administrative experience

Tools

Microsoft Office

Raiser’s Edge

Wrike

Job description

Join our team to create a better tomorrow for us all

Our 22-person Philanthropy team inspires community support for The Ottawa Hospital. The administrative support that you’ll provide to our in-house fundraisers will enhance all our philanthropy outreach.

If you have administrative experience, and love :

• Interacting with the public in both official languages
• Providing administrative support in a fast-paced environment
• Making sure information is accurate, down to the small details
• Following processes and uncovering new efficiencies

This role is for you.

Each fundraising team needs dedicated and talented administrative support to move our philanthropic efforts along – from preparing correspondence, to updating our CRM database, scheduling meetings, and much more. If you’re highly organized and proactive, then this role is for you!”

We want YOU by our side to help transform the future of healthcare.

POSITION SNAPSHOT

Position Type : Full-time Permanent (37.5 hours per week)

Number of Vacancies : 1

Number of direct reports : 0

Annual Salary : The salary range for this position is $41,000 – $51,200

Experience : Preference will be given to candidates with 2-5 years of experience in an administrative and / or fundraising environment.

Vacation : 3 weeks per annum

Medical Benefits : Includes medical benefits (semi-private hospital, extended health care, vision care, dental care); life insurance; employee and family assistance program; defined benefits pension, and much more.

Location : Hybrid options available, with onsite work conducted in Ottawa, Ontario.

Languages : Bilingual essential (English / French) . As bilingualism is mandatory, candidates must demonstrate functional proficiency in both written and verbal communications during the recruitment process.

Software : Proficiency with Microsoft Office (Outlook, Word, Excel) and ability to learn new software, particularly Wrike (project management) and Raiser’s Edge (CRM database).

Deadline to Apply : We will start reviewing applications on April 9 , and will continue reviewing applications and conducting interviews on a rolling basis. We therefore encourage candidates to apply early.

What Would My Job Look Like?

• Build relationships with – and inspire the confidence of – donors and the general public by phone and email.
• Prepare, coordinate and send routine donor correspondence, such as pledge reminders, thank you letters, etc.
• Provide general administrative support to our mid-level fundraisers (scheduling, room bookings, coordinating signatures etc.)
• Ensure accurately and timely updates to Raiser’s Edge (CRM database).
• Rotate in person reception coverage of our front-facing General Campus (501 Smyth Road), and / or Irving Greenberg Family Cancer Centre (3045 Baseline Road) offices. (Each new hire will be assigned a primary campus of work.)
• Ability to thrive in a dynamic work environment with shifting priorities and time-sensitive deliverables.
• Ability to communicate clearly and concisely.
• Ability to streamline processes by identifying inefficiencies and implementing solutions, particularly through the innovative use of technology.
• Exceptional problem-solving skills.
• Advanced computer skills in Microsoft Office Suite are required. A strong understanding of Raiser’s Edge NXT and Wrike is considered an asset.

Operational requirements :

• Willingness and ability to work outside of regular business hours when needed.

HOW TO APPLY

Please forward your resume and cover letter outlining your experience, salary expectations and why you think you would be a suitable candidate for this position to [emailprotected] . Your application should be submitted in PDF format and should use the following title : Firstname_Last Name_PhilanthropyAssociate (Mid-Level Program)

The Ottawa Hospital Foundation values diversity and embraces an organizational culture that is inclusive and free of bias and discrimination. The Foundation is committed to a board and staff that is comprised of talented and dedicated individuals with a diverse mix of expertise, experience, skills, and backgrounds.

We would like to thank all applicants in advance and advise them that only candidates selected for an interview will be contacted.