Bilingual Executive Legal Assistant (German/English)

Klopp Richards & Associates; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation and benefits package

Job summary

A Toronto legal practice is looking for a Bilingual Legal Assistant to support senior lawyers and manage international client relations. Key responsibilities include coordinating schedules, communicating with German-speaking clients, and assisting with corporate transactions. Candidates must have a law degree or equivalent, one year of legal administrative experience, and full fluency in German. The position offers a competitive compensation package and hybrid working options.

Qualifications

• A law degree or equivalent from an accredited Canadian or German institution is required.
• At least one year of experience in a legal administrative or executive support role using both German and English is essential.
• Full professional fluency in German is mandatory, including the ability to draft legal correspondence.

Responsibilities

• Coordinate complex scheduling and manage correspondence for senior legal staff.
• Communicate with German-speaking clients and external stakeholders across multiple time zones.
• Assist with international corporate and commercial transactions.

Skills

Fluency in German

Proficiency in Microsoft Office

Legal administrative skills

Education

Law degree or equivalent

Tools

Legal practice management software

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

WordPerfect

Outlook

Job description

Overview

A downtown Toronto legal practice is seeking a Bilingual Legal Assistant. This role is well suited to a motivated professional who enjoys managing priorities, working closely with senior lawyers, and supporting international clients in a dynamic legal environment. This is a hybrid position offering both in-office collaboration and remote flexibility.

About the Role

In this role, you will act as a trusted administrative partner to senior legal professionals, supporting cross-border matters and maintaining strong relationships with European clients, particularly those in German-speaking regions.

Responsibilities

• Coordinate complex scheduling, manage correspondence, and oversee day-to-day administrative functions for senior legal staff
• Communicate regularly with German-speaking clients and external stakeholders across multiple time zones
• Assist with international corporate and commercial transactions, ensuring documentation and deadlines are managed efficiently
• Draft, edit, and format legal correspondence and materials in both German and English
• Maintain confidentiality when handling sensitive legal and client information
• Support internal processes, procedures, and administrative workflows, including contributing to process improvements
• Assist with client intake and ensure timely follow-up in accordance with internal standards
• Prepare presentation materials and supporting documents for meetings, conferences, and business development initiatives
• Support website content updates and administrative onboarding for new team members
• Assist with billing coordination, tracking invoices, and supporting accounts receivable processes
• Arrange domestic and international travel, including itineraries and meeting logistics

Qualifications

Required Skills

• Law degree or equivalent from an accredited Canadian or German institution (required)
• At least one year of experience in a comparable legal administrative or executive support role, utilizing both German and English (required)
• Full professional fluency in German, including written legal correspondence (required)
• Strong proficiency with Microsoft Office applications (Word, WordPerfect, Excel, PowerPoint, Outlook)
• Familiarity with legal practice management and accounting software is an asset

Preferred Skills

• Experience with legal practice management software
• Knowledge of corporate and commercial transactions

Pay and Benefits

Competitive compensation and benefits package

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.