Bilingual Client Services Associate

Procom; Toronto; Hybrid; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Health benefits

IT equipment stipend

Paid vacation & sick days

Job summary

Procom seeks a Bilingual Client Services Associate in Canada to oversee onboarding and contractor management lifecycle for consultants assigned to clients. You will resolve issues, liaise with Legal and HR, and act as a subject matter expert on contract classifications.

The role requires strong MS Office skills, experience with JIRA and vendor management tools, and the ability to manage high‑complexity administrative tasks with a calm, client‑facing approach.

Qualifications

• Minimum 2 years of professional experience in a customer service or sales support role.
• Bilingual French and English.
• Knowledgeable of contract and payroll administration procedures, tax regulations, and invoicing processes.
• Knowledgeable of MS Office 365 – Outlook, Teams and SharePoint.
• Ability to handle confidential and proprietary information.

Responsibilities

• Create and maintain an Excel tracking system for all new pre-identified candidates/active consultants.
• Submit and manage inquiries related to the contract management process via JIRA.
• Provide support to consultants using Vendor Management Systems (SAP Fieldglass, Beeline).
• Liaise between Legal and HR for contract issues and reviews.
• Assist clients and consultants on contract and payroll administration queries.
• Coordinate onboarding/renewal processes while complying with internal policy and ISO standards.
• Investigate AR discrepancies and follow up with clients or contractors.

Skills

Customer service

MS Office

Vendor mgmt systems

Attention to detail

Communication

Tools

JIRA

SAP Fieldglass

Beeline

SharePoint

MS Teams

Job description

Procom is seeking a seasoned professional to join our team as a Bilingual Client Services Associate. Procom is one of North America’s leading staffing and contract workforce services providers. A privately held company, Procom, has been deeply committed to continuous growth and improvement for both ourselves and our clients.

The Role

Reporting to the Team Lead, the Client Services Associate is responsible for overseeing and administering the full on-boarding and Contractor Management lifecycle for Contractors on assignment with one or more Clients and resolving any normal issues that may arise.

Job Responsibilities

• Create and maintain an excel tracking system for all new pre-identified candidates/active consultants
• Submit and manage all inquiries relating to the contract management process via ticketing system JIRA
• Provide support to consultants using Vendor Management Systems (i.e. SAP Fieldglass, Beeline)
• Act as a liaison between the Legal Department and Human Resources for all contract issues and reviews
• Act as a subject matter expert for clients and consultants on the various legal status classifications
• Schedule communications to consultants with regards to payment processing and timesheet deadlines
• Manage the client/consultant onboarding and renewal process while complying with internal policy and ISO management standards
• Develop and update strategies for a smoother consultant and client experience
• Serve as a primary point of contact to investigate and resolve consultant, client, and vendor inquires
• Assist external managers in determining total billable rates for all new pre-identified candidates
• Complete candidate submissions and finalize onboarding activities within the VMS portals
• Conduct quarterly audits on consultant documentation and onboarding requirements
• Monitor expiring contracts and provide notice for a smooth off-boarding experience
• Investigate AR discrepancies and follow up with the client or contractor as needed
• Serve as a primary point of contact to receive, investigate and resolve consultant, sub-vendor, and client questions relating to the billing and payment of invoices
• Create credit/debit memos to balance records within the Vendor Management System Fieldglass
• Bilingual French and English
• Minimum 2 years of professional experience in a customer service or sales support role
• Demonstrated capability to learn and fully manage medium to high complexity administrative tasks on an independent basis
• Knowledgeable of contract and payroll administration procedures, tax regulations, and invoicing processes
• Knowledgeable of MS Office 365 – Specifically Outlook, MS Teams and SharePoint
• Ability to handle pressure in a calm manner and deal with all various levels of internal and external clients
• Detail oriented
• Strong commitment to excellent customer service
• Ability to prioritize workflow and meet deadlines
• Ability to handle confidential and proprietary information

Why Work at Procom

• Belonging & Impact: An inclusive, collaborative culture where your ideas are valued, and make a real impact.
• Balanced Work Model: A modern hybrid work model that supports productivity and personal flexibility.
• Work From Where You Thrive: Whether visiting family or exploring a new place, our remote-work program lets you temporarily work from another approved location for up to two weeks each year keeping you connected wherever life takes you.
• Competitive Compensation: Compensation designed to remain competitive within our industry.
• Time to Recharge: Generous vacation and sick-day policies. (moved up)
• Health & Well-Being: Comprehensive health benefits, mental health resources, and preferred pricing on various perks through third party providers.
• Set up for Success: Access to the tools and tech you need to succeed plus an IT equipment stipend.
• Community & Purpose: Opportunities to get involved in innovation challenges, charity initiatives, team & corporate events and company celebrations.

At Procom we are committed to fostering an inclusive and accessible culture where everyone feels valued, respected, and supported. If you require an accommodation for the recruitment/interview process, please let us know and we will work with you to meet your needs.

Procom uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people. This is an active position. The salary range for this position is $50000to $55000.