Bilingual Administrative Clerk

Ontario Secondary School Teachers' Federation (OSSTF / FEESO); Toronto; On-site; CAD 30,000 - 60,000; Full time

Job summary

The Ontario Secondary School Teachers’ Federation is seeking a Bilingual Administrative Clerk for a temporary contract of up to 12 months. The role involves clerical support, telephone assistance, and maintaining reports while ensuring compliance with privacy regulations. Candidates must possess a high school diploma and be bilingual in English and French, with strong organizational and interpersonal skills.

Qualifications

• Minimum 3 months administrative experience.
• Excellent public relation skills required.
• Ability to communicate in a sensitive manner.

Responsibilities

• Answer phones and provide information to visitors.
• Perform clerical tasks like filing, typing, and photocopying.
• Maintain reports from manual or electronic files.

Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Confidentiality

Bilingualism (English and French)

Education

High school diploma or equivalent

Some office or administrative courses at the college level

Job description

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Temporary contract up to 12 months]

The Ontario Secondary School Teachers’ Federation invites applications for the Administrative Clerk position with the Operational Services Division. This is a unionized position.

POSITION SUMMARY

The Administrative Clerk is responsible for answering phones, liaising with visitors, performing assigned clerical support duties to the assigned Division, in accordance with the policies of OSSTF / FEESO and applicable legislation.

DUTIES AND RESPONSIBILITIES (not listed in order of priority) :

1.Respond to telephone calls, direct messages and visitors providing information and or assistance or refer to appropriate department or person.

2.Provide clerical support to the department, including, but not limited to, stuffing envelopes, filing, typing, photocopying, collating, faxing, labelling and dispatching of electronic mail.

3.Provide general information to OSSTF / FEESO members.

4.Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases.

5.Process incoming and outgoing mail, documents and faxes, manually or electronically.

6.Sort, process, and verify applications, receipts, forms and other documents.

7.Coordinate the purchase of supplies and maintenance of office equipment for the department as required.

8.Ensure confidentiality is maintained in accordance with the Freedom of Information and Protection of Privacy Act or other related and applicable legislation.

9.Ensure compliance with provincial and OSSTF / FEESO occupational health and safety legislation, regulations, policies and procedures.

10.Perform other duties as assigned from time to time by the Administrators or the Associate General Secretary.

POSITION REQUIREMENTS

EDUCATION AND EXPERIENCE

• Three (3) months administrative experience and a high school diploma or equivalent.
• Bilingualism (English and French) is a requirement.
• Some office or administrative courses at the college level would be an asset.
• Ability to communicate in a sensitive and courteous manner with members, office staff, stakeholders and the general public.
• Excellent interpersonal and public relation skills are required involving common sense, tact, courtesy and integrity both in person and by telephone.
• Strong organizational skills.
• Requires close attention to detail and accuracy.
• Understanding of and commitment to confidentiality.

SALARY, BENEFITS AND WORKING CONDITIONS

• In accordance with the COPE 343 Collective Agreement, the weekly starting salary for an Administrative Clerk is $830, plus an additional $50 per week bilingual allowance.
• Please refer to the collective agreement for working conditions and benefits.
• May be required to work outside of business hours on occasion, as needed.

Please quote “ Bilingual Administrative Clerk / Reception Backup [Temp]” in the subject line.

The deadline for receiving applications is 4 : 00 p.m. on Wednesday, May 21, 2025.

The Ontario Secondary School Teachers’ Federation (OSSTF / FEESO) is dedicated to equity, anti-racism and anti-oppression while protecting and enhancing public education. We are committed to cultivating an inclusive workforce that reflects the diversity of our members and our communities. We actively seek and welcome applications from members of First Nations, Métis, and Inuit and equity-seeking groups. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), OSSTF / FEESO strives to ensure that all recruiting processes are non-discriminatory and barrier-free. If you require an accommodation at any point during the recruitment process, please advise the Recruitment Team where possible, in advance.

OSSTF / FEESO values the participation of members with various lived experiences.Self-identification of membership in equity-seeking or sovereignty-seeking group(s) is voluntary. If you choose to self-identify, please fill out the attached Applicant Voluntary Self-Identification Questionnaire.

The Ontario Secondary School Teachers’ Federation (OSSTF / FEESO) is dedicated to equity, anti-racism and anti-oppression while protecting and enhancing public education. We are committed to cultivating an inclusive workforce that reflects the diversity of OSSTF / FEESO members and our communities. We actively seek and welcome applications from members of First Nations, Métis, Inuit and / or equity-seeking groups.

OSSTF / FEESO values the participation of individuals with various lived experiences.As part of our commitment to our Action Plan to Support Equity, Anti-Racism and Anti-Oppression all applicants are invited to complete the Applicant Voluntary Self-Identification Questionnaire. This questionnaire is voluntary, and you may choose to skip the questionnaire or select “Prefer not to answer” to any of the questions. All information collected is confidential and will only be used to support OSSTF / FEESO’s efforts to cultivate a diverse workforce. If you have any questions about the questionnaire, please contact our Human Resources Manager.

1)Do you self-identify as First Nations, M é tis, and / or Inuit?

ðPrefer not to answer

2)Do you self-identify as a member of a racialized community?

Prefer not to answer

3)Do you self-identify as a person living with a disability?

Prefer not to answer

4)Do you self-identify as a woman or as gender diverse?

Prefer not to answer

5)Do you self-identify as 2SLGBTQI+ ( Two-Spirit, L esbian, G ay, B isexual, T ransgender, Q ueer, I ntersex) ?

Prefer not to answer

Seniority level

Seniority level

Entry level

Employment type

Employment type

Temporary

Job function

Job function

Administrative

Primary and Secondary Education

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