Bilingual Administrative Assistant

McCarthy Tétrault; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading Canadian law firm is seeking a Bilingual Administrative Assistant to support their Shared Services and Education Teams in Toronto. The role involves coordination of meetings, maintaining confidential files, and administrative support in both English and French. Candidates should possess strong organization skills and a minimum of three years of experience in a similar role. This position offers a hybrid work environment with competitive compensation and excellent benefits from day one.

Benefits

Outstanding benefits from day one

Competitive compensation and generous time off

Professional development and growth opportunities

Qualifications

• Minimum of three years of office work experience in a law firm or professional services.
• Proven ability to multi-task in a fast-paced environment.
• Ability to handle confidential information with tact.

Responsibilities

• Assist Shared Services Team with logistics for meetings and training sessions.
• Maintain Learning Management System updates.
• Organize confidential files and related materials.

Skills

Excellent organization skills

Fluent bilingual in French/English

Excellent verbal and written communication skills

Time management

Attention to detail

Education

Post-secondary diploma

Job description

Job Description

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have been selected for the eleventh consecutive year in 2023 as one ofCanada’s Top 100 Employers and to have earned the distinction of one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

We are recruiting for a Bilingual Administrative Assistant to join our team either in our Toronto, Montreal, Calgary or Vancouver office. The successful candidate must have a minimum of three years of experience in administrative support within a professional services or law firm environment and will be responsible for supporting the Shared Services Team with daily administrative tasks in both English and French, organizing logistics for meetings and training sessions and supporting the Education Team with Learning Management System updates, meeting coordination, and program tracking. McCarthy Tétrault employees benefit from a hybrid work environment with 3 days in the office per week.

As a Bilingual Administrative Assistant, you will be:

Shared Services

• Assisting the Shared Services Team with daily ongoing administrative tasks in both English and French. Duties include:
  • Maintaining a bring-forward system to support day to day administration of tasks
  • Organizing the logistics of various meetings and training sessions.
  • Preparing and maintaining confidential files, and related materials.
  • Assisting with the following duties:
  • Processes related to our Equity Partners
  • Partnership Admission processes
  • Lawyer performance evaluation processes
  • Recruitment and Onboarding
  • Any other duties to support the Shared Services Team and wider Professional Resources Group.

PR Education

• Assisting the Education Team with administration and co-ordination tasks in both English and French. Duties to include:
  • Assisting with the updating and maintenance of our Learning Management System.
  • Organizing Education Team meetings, including preparing agendas and minutes for same.
  • Assisting in the preparation of various plans, reports and charts that describe, track or provide updates on education programs.
  • Assisting with the updating and maintenance of programming communication templates in English and French.
  • Contributing to the ongoing development of all protocols and tracking systems.
  • Arranging for payment of consultant invoices, fees or charges for attendance at programs by lawyers or incurred on behalf of the Education Team.
  • Supporting translation of communication when required.
  • Any other duties as assigned.

As our ideal candidate, you will distinguish yourself by the following profile:

• Post-secondary diploma.
• A minimum of three years of office work experience. Law firm or other professional services firm experience preferred.
• Fluent bilingual in French/English required.
• Excellent organization skills, spelling, grammar and proof-reading skills.
• Excellent verbal and written communication skills.
• Demonstrated imitative in task execution.
• Works well under pressure and adjusts to changing needs of the Firm.
• Proven ability to multi-task and communicate effectively with individuals at all levels of the Firm, in a fast-paced environment.
• Excellent time management and planning skills. Ability to meet critical deadlines, with a strict attention to detail.
• Ability to carry out job responsibilities with minimal supervision. Confident in making day-to-day decisions, but also knows when to escalate and seek supervisory assistance.
• Ability to handle confidential information and exercise tact and discretion in dealing with people and/or sensitive issues.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.