Bid Coordinator

Black & McDonald Limited; Ontario; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in Southern Ontario is looking for a Proposal Coordinator to join their Business Development team. The role involves coordinating proposals for large projects, collaborating with stakeholders, and ensuring timely submissions. Ideal candidates will have strong project management skills and a background in engineering or construction. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• 5+ years of proposal and industry experience in engineering or construction.

Responsibilities

• Coordinate proposal preparation and review for RFQs and RFPs.
• Communicate with clients to clarify duties and share information.
• Manage RFQ and RFP documents, ensuring timely deliverables.

Skills

Project Management

Attention to Detail

Technical Writing

Effective Communication

Time Management

Education

Bachelor’s degree in Electrical Engineering

Bachelor’s degree in Civil Engineering

Bachelor’s degree in Mechanical Engineering

Bachelor’s degree in Construction Management

Tools

MS Office

AutoCAD

Revit

Job description

Job Description: Proposal Coordinator

Black & McDonald’s Southern Ontario Business Development team is expanding! We are seeking a committed and collaborative professional to contribute to our innovative team. Under the guidance of the Bid Manager, your responsibilities will include:

1. Coordinating with internal (corporate/operational) and external stakeholders to prepare and review proposals for RFQs and RFPs related to large P3 and AFP projects.
2. Collaborating internally to understand our operations, project experiences, and lessons learned to craft compelling proposal content that highlights our services and differentiates us from competitors.
3. Communicating with external clients to clarify pursuit team duties and sharing key information to support winning efforts.
4. Utilizing company marketing materials to develop proposal responses and presentations for internal and external stakeholders.
5. Creating customized presentations for business development meetings as needed.
6. Monitoring public bidding portals and notifying relevant teams of bidding opportunities.
7. Tracking industry events, coordinating attendance and sponsorships, and summarizing outcomes.
8. Updating the business development opportunity tracker and contact lists regularly.
9. Providing updated capacity schedules for upcoming bids and recent awards.
10. Managing bonds and insurances required for contracts, including filling out relevant forms and understanding bonding and insurance types in construction.
11. Proofreading, fact-checking, and editing proposal responses to ensure professionalism and relevance.
12. Managing RFQ and RFP documents, including revisions, addenda, and key information collection.
13. Participating in project pursuit meetings to discuss progress and strategies.
14. Summarizing proposal requirements and ensuring all deliverables are met on time.
15. Reviewing technical specifications and drawings to support proposal content.
16. Gathering and summarizing key legal, commercial, and operational information for proposals.
17. Participating in contract reviews and negotiations, understanding legal and contractual terms.
18. Performing other related duties as assigned.

Competency Requirements

• Strong project management and organizational skills.
• Attention to detail and a strong work ethic.
• Excellent time management and technical writing skills.
• Understanding of legal agreements and operational issues in construction.
• Ability to work under pressure, independently, and in teams.
• Effective communication skills in English.
• Proactive, accountable, and adaptable to change.

Educational and Experience Requirements

• Bachelor’s degree in Electrical, Power, Systems, Civil, Structural, Mechanical Engineering, or Construction Management.
• 5+ years of proposal and industry experience in engineering or construction.

Skills and Abilities

• Proficiency in MS Office, PDF editing, graphics software, and collaboration platforms.
• Basic skills in 2D/3D modeling software such as AutoCAD or Revit.

Note: A Criminal Background Check and Professional Reference Check are required. Applicants must be legally eligible to work in Canada. Accessibility accommodations are available upon request.