Base Material Coordinator-FR

Top Aces; City of Cold Lake; On-site; CAD 60,000 - 80,000; Full time

Job summary

Top Aces is seeking a Base Material Coordinator in Cold Lake, Canada. In this role, you will be responsible for managing inventory, procurement, and shipping operations while ensuring safety compliance. Candidates must have experience in shipping/receiving and/or inventory management, with military or commercial aviation logistics experience preferred. Strong communication skills in English, and ideally French, are required. This position includes shift work and requires international travel. A Level II security clearance is necessary.

Qualifications

• Must have previous experience with shipping and inventory management.
• Excellent verbal and written skills; bilingual (English/French) is a plus.
• Ability to work under pressure while delivering exemplary customer service.

Responsibilities

• Manage local stores inventory and satellite warehousing.
• Coordinate required purchasing actions with TA Logistics.
• Support deployed operations under the supervision of the Maintenance Lead.

Skills

Inventory management

Procurement

Communication in English

Team player

Physical lifting up to 50 lbs

Education

Experience in shipping/receiving

Military or commercial aviation logistics experience

Excellent computer proficiency (MS Office)

Tools

ERP Systems

SharePoint

Job description

The Base Material Coordinator (BMC) reports to the Director Inventory and works under functional and compliance direction from the Base lead. Responsibilities include inventory management, procurement, shipping, safety compliance, and support of deployed operations.

Essential Duties and Responsibilities

• Be knowledgeable of and adhere to TA policies and procedures;
• Have detailed knowledge of TA Supply Chain policies and processes;
• Manage local stores inventory and any satellite warehousing – Part count and locations;
• Manage local and/or satellite Quarantine inventory – count and locations;
• Maintain valid Dangerous and Controlled goods certifications;
• Establish and maintain current inventory of hazardous material / explosives;
• Maintain a valid fork‑lift operator permit;
• Oversee local RFP, PO and RO transactions in TA IT systems;
• If required, create Request for Quotes (RFQs) to obtain price and availability;
• Coordinate required purchasing actions with TA Logistics and conduct local consumables purchasing;
• Monitor estimated delivery dates and proactively deal with suppliers to ensure timely deliveries;
• Communicate with local employees and TA Logistics to manage and mitigate impact of overdue orders;
• Receive merchandise from different sources;
• Conduct in‑coming inspection, store appropriately and populate the inventory system accordingly;
• Collaborate with TA Log staff and suppliers to ensure vendor quality assurance;
• Prepare items for shipping (packing), respecting special packaging instruction if required;
• Adhere to DG and CG shipping requirements and be prepared to support routine cross‑border shipments;
• Support TA safety programs and the Quality Management System;
• Provide ISC support to deployed operations under the supervision of the deployed Maintenance Lead;
• Prepare part kits for maintenance personnel;
• Attend training courses to ensure continued qualifications;
• Assist in on‑the‑job training and instruction of personnel as required;
• Perform other related duties as assigned by supervisor.

Secondary Duties and Responsibilities

• As detailed by your Base Manager/Lead, Maintenance and approved by DOM.

Education and/or Work Experience Requirements

• Previous experience with shipping/receiving and/or inventory/stores management;
• Previous military or commercial aviation logistics experience is a significant asset;
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers in English. French is a significant asset;
• Excellent computer proficiency (MS Office – Word, Excel and Outlook). Experience with ERP Systems and/or SharePoint is an asset;
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service;
• Team player, but able to work independently with minimal supervision to carry out tasks within parameters of instructions given, prescribed routines, and standard accepted practices;
• High level of professionalism continuously shows courtesy and respect for team members;
• Ability to perform all work in support of our Corporate Values of Excellence, Service, Integrity … Together.

Physical Requirements

• Must be able to lift and carry up to 50 lbs;
• Must be able to talk, listen and speak clearly on the telephone.

Working Conditions

• Shift working (day, night and weekend);
• Work outside in extreme weather;
• Travel is required for the position;
• International travel may also be required.

Supervisory, Training and Advisory Responsibilities

• OH&S (Occupational Health and Safety) program training;
• AMS (Aircraft maintenance system) training;
• Handling, storage and shipping of dangerous goods training;
• MSDS training.

Occupational Health and Safety

• Working in compliance with Occupational Health and Safety acts and regulations;
• Following safe work practices and procedures and using safeguards and personal protective equipment;
• Reporting hazards (such as unsafe situations and activities) to their supervisor immediately.

Security Clearance Requirements / CGP / ITAR

Position requires Level II clearance with the Canadian Government and the ability to gain access to the Canadian Controlled Goods Program.