Warehouse Material Coordinator

Top Aces; Dorval; On-site; CAD 52,000 - 72,000; Full time

Job summary

Top Aces is seeking a Warehouse Material Coordinator to support inventory management across our facilities, reporting to the Inventory Director. You will handle receipts, validate items against orders, and coordinate transfers to operating sites worldwide.

This role requires strong communication in French, proficiency in MS Office, and experience in shipping/receiving. Travel to other sites and safety training are part of the job; a valid forklift permit is preferred.

Qualifications

• Shipping/receiving and inventory management experience.
• Military or commercial aviation logistics experience is a plus.
• Excellent communication in French; English an asset.
• Strong computer skills with MS Office; AMS/SharePoint is a plus.
• Ability to work under pressure and meet deadlines; customer service focus.
• Team player with professional demeanor and safety awareness.

Responsibilities

• Be knowledgeable of and adhere to Top Aces policies and procedures.
• Perform material receipts and validate conformance to PO and certifications.
• Execute material issues and transfers to various operating sites.
• Prepare items for shipping and follow special packaging instructions.
• Book courier shipments and maintain inventory accuracy via cycle counts.
• Travel to other operating sites to support inventory management initiatives.

Skills

Shipping/receiving

Inventory management

French communication

MS Office

AMS/SharePoint

Teamwork

Tools

AMS/SharePoint

Job description

Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF-18 fighter pilots who identified an opportunity to improve military readiness training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC) training.

We pride ourselves on our unblemished safety record, having flown an industry leading 130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner nations.

Our vision is to be the most trusted provider of innovative defense training solutions, continuously elevating standards in an industry where "Experience Matters." This commitment to innovation and technology ensures we remain adaptable, training allied militaries to succeed against evolving threats.

Top Aces’ dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every day!

Join our team!

Job summary

The Warehouse Material Coordinator will report to the Inventory Director to support with the inventory management activities within Top Aces

Essential Duties and Responsibilities:

• Be knowledgeable of and adhere to Top Aces policies and procedures;
• Perform various types of material receipts per Top Aces procedures
• Validate if received material is conform to the purchase orders and certifications
• Perform material issues and transfers to various operating sites
• Prepare items for shipping (packing), respect special packaging instruction if required;
• Book courier shipments using the appropriate platform.
• Maintain inventory accuracy through regular inventory cycle counts
• Manage and control inventory in various satellite warehouses
• Maintain valid Dangerous and Controlled goods certifications;
• Adhere to DG and CG shipping requirements.
• Establish and maintain current inventory of hazardous material / explosives;
• Maintain a valid fork-lift operator permit;
• Optimization of warehouse space by strategically storing material amongst the various warehouses
• Place orders to ensure availability of required warehouse supplies
• If required, create Request for Quotes (RFQs) to obtain price and availability;
• Communicate with local employees and TA Logistics to manage and mitigate impact of overdue orders;
• Support TA safety programs and Quality Management System;
• Travel to various other operating sites (US, Europe, Canada) to support with inventory management initiatives
• Attend training courses to ensure continued qualifications;
• Assist in the on-the job training and instruction of personnel as required;
• Support the Supply Chain team with all other inventory related initiatives
• Perform other related duties as assigned by supervisor.

Education and/or Work Experience Requirements:

• Previous experience with shipping/receiving and/or inventory/stores management;
• Previous military or commercial aviation logistics experience a significant asset;
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers in French. English a significant asset;
• Excellent computer proficiency (MS Office – Word, Excel and Outlook). Experience with AMS and/or Sharepoint an asset;
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service;
• Team player, but able to work independently with minimal supervision to carry out tasks within parameters of instructions given, prescribed routines, and standard accepted practices;
• High level of professionalism continuously shows courtesy and respect for team members.
• Ability to perform all work in support of our Corporate Values of Safety, Teamwork, Focus and Integrity
• Demonstrates strong and visible support of our values

Physical Requirements:

• Must be able to lift and carry up to 50 lbs
• Must be able to talk, listen and speak clearly on telephone

Working Conditions

• Travel is required for the position; and
• International travel may also be required

Training:

• OH&S (Occupational Health and Safety) program training
• ERP training
• Handling, Storage and Shipping of dangerous goods training
• MSDS training

Occupational Health and Safety Responsibilities:

You will have the following responsibilities in order to comply with the company's Occupational Health and Safety program:

• Working in compliance with Occupational Health and Safety acts and regulations
• Following safe work practices and procedures and using safeguards and personal protective equipment
• Reporting hazards (such as unsafe situations and activities) to their supervisor immediately.

Security Clearance Requirements/ CGP / ITAR:

Position requires level 2 Security Clearance with the Canadian Government and the ability to gain access to the Canadian Controlled Goods Program

By joining Top Aces, you will find:

• A work environment in which service, integrity, excellence and teamwork are highly valued;
• Opportunities for development and growth;
• Multidisciplinary and multicultural collaboration at a local and global level;

Come share your passion with us! Here, you’ll be encouraged, empowered, and challenged to be your best self.

At Top Aces, all employees are welcome regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability or age. The masculine form may be used in this job description solely for ease of reading but refers to men, women and gender diversity.