Automation & Administrative Manager

ANANA Properties Inc.; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking company as an Administrative & Automation Manager, where your tech-savvy skills will drive operational efficiency and innovation. In this dynamic role, you will collaborate closely with the CEO and operations team to streamline processes, build automations, and enhance the overall client experience. Your contributions will not only simplify daily tasks but also help shape the future of property management. If you're passionate about technology and eager to make a significant impact in a supportive environment, this opportunity is perfect for you.

Benefits

Company Events

Dental Care

Extended Health Care

Life Insurance

On-Site Gym

On-Site Parking

Paid Time Off

Work from Home

Qualifications

• 1-2 years of experience in admin, operations, or assistant role.
• Fluent in Mandarin and/or Cantonese.

Responsibilities

• Analyze and optimize workflows for automation.
• Manage CEO scheduling and assist with documentation.

Skills

Automation Tools (e.g., Zapier)

Organizational Skills

Communication Skills

Data Management

Problem-Solving

Education

High School Diploma

Post-Secondary Education in Administration, Tech, or Business

Tools

Google Workspace

Slack

Make (Integromat)

Job description

2 weeks ago Be among the first 25 applicants

At ANANA Properties Inc., we are redefining property management through automation and operational efficiency. Our mission is to streamline property operations, enhance the client and guest experience, and set new industry standards through smart systems and innovation. Our culture is built on continuous learning, adaptability, and progress—both as a company and as a team. We leverage technology to simplify the complex, automate where possible, and continuously improve. We’re committed to excellence, efficiency, and the belief that empowered people and smart tools create the best outcomes.

Role overview:

We’re looking for a highly adaptable, tech-savvy Administrative & Automation Manager who is excited by the opportunity to optimize workflows, build automations, and support daily operations in a dynamic, growing company.

This role is ideal for someone who:

• Loves solving operational inefficiencies
• Has experience on how to build automations utilizing different softwares
• Thrives in a fast-paced, tech-forward environment
• Enjoys supporting executive-level operations with a detail-oriented mindset

You’ll be working closely with our CEO and operations team to ensure things run smoothly across the board—while also proactively identifying where technology can reduce manual work and build scalable systems.

Key Responsibilities:

Automation & Workflow Optimization

• Analyze systems and day-to-day processes to identify opportunities for automation
• Design, build, and maintain automations using tools like Zapier, Make (Integromat), Slack workflows, and Google Workspace integrations
• Collaborate across departments to understand workflow pain points and build tech-driven solutions
• Document and maintain automation systems
• Monitor and troubleshoot automation issues as they arise

Administrative Support

• Manage CEO scheduling, meetings, and travel logistics
• Prepare agendas, take notes during meetings, and follow up on tasks
• Assist with email and calendar management, especially for the CEO
• Handle incoming correspondence and provide information on behalf of CEO
• Organize and manage internal documentation, tools, and communications

Data Management & Operations

• Ensure data is clean, organized, and accurately updated across platforms
• Generate simple reports and support data entry as needed
• Help coordinate cross-functional projects and timelines
• Provide operational support across departments when required

Confidentiality & Compliance

• Handle sensitive information with discretion
• Ensure compliance with internal policies and general administrative standards

What We're Looking For

• High school diploma required; post-secondary education in administration, tech, or business preferred
• Fluent in Mandarin (required) and/or Cantonese (preferred)
• 1–2 years of experience in an admin, operations, or assistant role
• Experience with (or interest in learning) automation tools like Zapier
• Valid driver's license & car (preferred)
• Comfortable working with digital tools and platforms
• Strong organizational and multitasking skills
• Proactive, detail-oriented, and self-directed
• Excellent written and verbal communication skills
• Legally authorized to work in Canada

Why Work With Us?

Green Hospitality

We’re proudly working toward carbon neutrality by 2026. Sustainability is embedded into our operations—from reducing waste to rethinking our environmental footprint.

People-First Culture

We believe in genuine connections, open communication, and building a team that feels like family. Your voice matters here.

We offer a space where curiosity is encouraged, innovation is welcomed, and your role can evolve as you do. We’re here to support your growth.

Job Types: Full-time, Permanent, Hybrid

Pay: $25.00-$30.00 per hour

Expected hours: 40 per week

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Work from home

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

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