Audit and Inspection Coordinator

Real Estate Council of Ontario; Toronto; Hybrid; CAD 54,000 - 68,000; Full time

Job summary

The Real Estate Council of Ontario (RECO) is seeking an Audit & Inspection Coordinator to join the Audit & Inspection team in a permanent role. This hybrid position supports scheduling inspections, preparing documentation, and coordinating with brokerages to ensure regulatory compliance.

The role emphasizes organization, confidentiality, and teamwork, with responsibilities spanning file coordination, data entry, and cross-department support in a modern Ontario regulator.

Qualifications

• Minimum of two (2) years’ experience at the coordinator level.
• Strong understanding of the laws governing the real estate sector as they apply to compliant brokerage practices is an asset.
• Excellent computer and software skills, particularly MS Office suite and CRM/databases.

Responsibilities

• Manage schedules of auditors and inspectors by coordinating inspections and calendars.
• Prepare pre-inspection documents and organize electronic files for audits or inspections.
• Provide program information and support to internal departments and brokerages.
• Maintain confidentiality and adhere to records management procedures.
• Collaborate with team and escalate risks as appropriate.
• Perform ad-hoc tasks and act as back-up during absences.

Skills

Organizational skills

Time management

Verbal and written communication

MS Office Suite

CRM/databases

Professional demeanor

Independent & teamwork

Tools

MS Office Excel

Job description

The Real Estate Council of Ontario (RECO) is seeking an Audit & Inspection Coordinator for our Audit & Inspection team. We have one permanent position available to start immediately.

About RECO

As Ontario’s regulator of more than 110,000 real estate agents and brokerages (often referred to as registrants), RECO administers and enforces the law that regulates trading in real estate in Ontario and enhances consumer confidence in the real estate services sector. RECO's commitment to pursuing trust in every transaction means consumers can navigate the real estate market with confidence.

A modern regulator with approximately 170 employees, RECO is a collegial and dynamic environment where strategic agility, curiosity and empathy are valued.

Hybrid work environment

RECO has a ‘hybrid’ environment, which typically includes a minimum attendance in the office of two days per week, with some teams/positions requiring more frequent in-office attendance.

RECO’s commitment to diversity and inclusion: They aren’t just words to us!

RECO is committed to promoting an equitable, diverse, and inclusive environment that includes awareness, education, and engagement-building opportunities for all employees.

The role

Reporting to the Team Lead, Audit, the Coordinator supports the manager and team lead with standard, and program specific administrative and processing activities required for the successful administration of the Audit & Inspection program. Responsibilities include preparing, distributing and following up on correspondence with brokerages; inspection file coordination activities for inspectors; data entry and report preparation; and provision of program information and support to internal departments, registrants, and brokerage administration personnel.

Position responsibilities

• Manage the schedules of a team of auditors and inspectors by coordinating inspections, maintaining inspectors’ calendars, collecting pre-inspection documentation, and serving as the primary point of contact with brokerages from scheduling through to the day of the inspection.
• Monitor team calendars and adjust schedules to accommodate operational priorities and changing demands.
• Support auditors and inspectors by preparing materials and ensuring all required information is available before an audit or inspection.
• Maintain confidentiality and safeguard sensitive information in accordance with RECO’s policies.
• Organize, maintain, and update electronic files and records, ensuring documentation is complete, and accessible while adhering to department records management procedures.
• Prepare pre-inspection documents for file transfer to an auditor or inspector
• Plan and prioritize individual/own assignments, tasks, and workflow to support team performance measures
• Collaborate with team, internal and external colleagues
• Develop awareness of risks and risk triggers, escalating as appropriate
• Complete ad-hoc assignments delegated by management
• Support issue resolution escalated by team
• Act as back-up for colleagues and counterparts during absences
• Other duties as assigned.

Qualifications and experience

• Strong organizational and time management skills with the ability to manage multiple priorities and meet competing deadlines.
• Ability to coordinate schedules and manage complex calendars.
• Excellent verbal and written communication skills
• Minimum of two (2) years’ experience at the coordinator level.
• Strong understanding of the laws governing the real estate sector as they apply to compliant brokerage practices, experience in a brokerage or real estate environment an asset.
• Excellent computer and software skills, particularly MS Office suite (including excel), CRM/databases, familiarity with brokerage software packages an asset.
• Ability to deal with registrants, applicants, co-workers, service providers, and consumers in a professional manner.
• Ability to function independently and in a team environment.

Core competencies

• Planning and organizing
• Communication
• Accountability
• Customer service/Relationship management

Why work for RECO?

Working at RECO means contributing to an organization that supports a fair, transparent, and consumer-focused real estate marketplace.

What you can expect

• Purpose-driven work: Your contributions help protect consumers and strengthen one of Ontario’s largest and most important sectors.
• A modern, evolving regulator: We are innovating how we regulate and engage with the real estate sector, and your ideas and expertise will help shape the future.
• Professional growth: We invest in employee development, ongoing learning, and cross-functional exposure.
• Hybrid flexibility: Our hybrid model supports balance, flexibility, and wellbeing.
• Inclusive culture: You'll work with people who care deeply about doing what’s right and delivering high-quality public service.

If you’re passionate about meaningful work, eager to grow, and want to make a tangible impact on an industry that touches every Ontarian, RECO is the place to do it.

Posting date: August 17, 2026

Closing date: August 28, 2026

Grade: 4

Range: $54,305 - $67,880

RECO is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of persons with disabilities in a timely manner, and will do so by preventing and removing barriers to accessibility.

We thank all applicants in advance for their interest.