Associate Registrar, Registration & Records

University of Toronto; Toronto; On-site; CAD 101,000 - 129,000; Full time

Job summary

University of Toronto is seeking an Associate Registrar, Records & Registration in ROSE to lead records retention, registration, and graduation activities. You will develop workflows, manage projects, and ensure integrity and privacy of student data, guiding staff and partnering with university teams to support diverse student populations.

You will interpret regulations, advise on policy, and drive continuous improvement through data reporting and service delivery enhancements.

Qualifications

• Experience interpreting and applying academic policies and procedures.
• Leadership in a high-volume registrarial environment with staff supervision.
• Strong data analysis and reporting to inform enrollment planning.
• Commitment to equity, diversity, inclusion and student-centred service.

Responsibilities

• Plan and oversee enrollment and graduation workflows.
• Interpret and apply academic regulations and program requirements.
• Advise staff on policies and their impact on student records and assessments.
• Support students and faculty with registrarial and academic matters.
• Lead process improvements for registration and enrollment activities.
• Analyze data to inform enrollment projections and planning.

Skills

Registrarial services

Academic regulations

Data analysis

Stakeholder engagement

Leadership & supervision

Policy interpretation

Education

Bachelor's Degree or equivalent experience

Tools

SQL

Job description

Date Posted: 09/25/2026

Req ID: 50324

Faculty/Division: OISE

Department: Registrar's Office Student Experience

Campus: St. George (Downtown Toronto)

Position Number: 00010160

Existing Vacancy: Yes

About us

OISE is recognized as a global leader in graduate programs in teaching and learning, teacher education, and education research. OISE’s hub, the Registrar's Office and Student Experience (ROSE), is often the first and last point-of-contact with students. We attract, admit, engage, guide, serve and support a broad range of diverse constituents removing barriers and obstacles to facilitate a positive experience for all students. We aim to deliver student-centred, community focused, seamless and integrated services to future and current students, graduates, faculty and staff in an environment of mutual respect that promotes student satisfaction, engagement and success. Through collaborative partnerships, ourgoal is to promote equitable access to academic, personal/professional development programs and services beneficial to student success. We aspire to proactively pursue innovation in all services, processes and clear/transparent communications and to provide an environment that will assist in attracting, supporting and engaging students. We work together to make ROSE a great place to work, learn and grow.

Your opportunity

Reporting to the Director, Student Experience, the Associate Registrar, Records & Registration provides leadership for records retention, registration, course enrolment, academic progress, and graduation-related activities within OISE. As a key member of ROSE, you will develop and implement operational workflows, lead registrarial projects and process improvements, and develop practices that support exemplary service delivery, the integrity and stewardship of student data and academic records, and an outstanding experience for OISE's diversestudent population.

Drawing on your expertise in graduate education administration, academic regulations, and registrarial systems, you will serve as a trusted resource to students, staff, faculty, and academic administrators on complex academicmatters, including academic progress issues and requests for exceptions to policy. You will play a critical role in interpreting and applying University and faculty regulations, advising on student records best practices, and supporting consistent and equitable decision-making across the Institute. You will also contribute to institutional planning and continuous improvement efforts through data analysis, reporting, and the evaluation of service delivery and processes. Working closely with OISE’s departments and University partners, you will identify opportunities to enhance registrarial services, support student retention initiatives, and advance operational effectiveness. Your exemplary communication skills, sound judgment, and diplomacy will enable you to build strong partnerships, support students experiencing complex academic or personal circumstances, and provide leadership, guidance, and supervision to the registration team within ROSE.

Your responsibilities will include

• Planning and overseeing operational workflow for enrollment and graduation cycles
• Developing records administration plans to support admission and enrollment objectives
• Interpreting academic regulations, program and degree requirements
• Advising staff on the interpretation of academic regulations and its impact to students records and assessments
• Advising students on academic and or/financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Implementing plans and process improvements for registration and enrollment activities
• Analyzing statistical information to inform enrollment projections and planning
• Directing the activities of a group of staff-appointed employees all performing a similar function

Essential Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five years’ progressively responsible experience in registrarial services/student records/advising within a post-secondary environment, preferably at the graduate level.
• Demonstrated experience interpreting and applying academic regulations, policies, and procedures, and exercising sound judgment in complex, sensitive, and confidential situations.
• Demonstrated experience leading operational processes, projects, or service improvementsin a post-secondary environment.
• Experience advising students, faculty, and staff on registrarial and academic policy matters and resolving complex student issues.
• Experience analyzing and reporting on student data to support operationalplanning, service improvements, and evidence-informed decision-making.
• Demonstrated experience managing both hard-copy and digitized student records and information systems, including maintaining data integrity, accuracy, confidentiality, and compliance with privacy requirements.
• Demonstrated experience leveraging technology to improve business processes and service delivery, and adapting to evolving registrarial systems, digital tools, and technologies.
• Demonstrated experience providing leadership, supervision, and guidance to staff in a high-volume service-oriented environment.
• Ability to manage multiple priorities and complex issues in a fast-paced environment while maintaining a high degree of accuracy and attention todetail.
• Exceptional interpersonal, communication, and relationship-management skills, with the ability to build trust, foster collaboration, and exercise tact, diplomacy, and sound judgment with diverse stakeholders.
• Excellent analytical,problem-solving, and decision-making skills, with the ability to interpret complex policies, assess risks, and make recommendations in ambiguous situations.
• Strong organizational skills, with the ability to lead initiatives, implement process improvements, and manage competing priorities.
• Strong leadership skills, including the ability to provide guidance, constructive feedback, and support to staff while fostering a positive and accountable team environment.
• Demonstrated ability to exercise discretion and maintain confidentiality when dealing with sensitive personal, academic, and institutional information.
• Proven commitment to equity, diversity, inclusion, accessibility, and student-centred service.

Assets (Nonessential)

• Master's degree in Social Sciences discipline
• Experience and knowledge of SQL.
• Project Management experience
• Experience supervising and/or training casual staff

To be successful in this role you will be

• Approachable
• Communicator
• Diplomatic
• Insightful
• Problem solver
• Resourceful

Closing Date: 10/09/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:
USW Pay Band 15 -- $101,242 with an annual step progression to a maximum of $129,471. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Divisional HR Office Email: [e-mail]

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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