Assistant to the President

Recruitment Partners Inc.; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

Recruitment Partners Inc. is partnering with our client to seek an Assistant to the President who provides high-level administrative and operational support to executive leadership.

This role acts as a central coordination point for the President's office, managing priorities, facilitating communication, and ensuring efficient day-to-day execution. The successful candidate will bring exceptional organizational skills, sound judgment, and discretion in handling confidential information while

Qualifications

• Experience providing executive-level administrative support in fast-paced environments.
• Strong organizational, time-management and prioritization skills.
• Ability to handle confidential information with professionalism.

Responsibilities

• Manage a complex calendar, meetings, travel, and correspondence for the President.
• Act as a key contact for internal and external stakeholders.
• Anticipate needs and coordinate priorities to support executive effectiveness.
• Coordinate company events and related logistics.
• Prepare reports, presentations, and business documentation.
• Administer vehicle records including insurance, registration, and maintenance.
• Process expense submissions and reconcile corporate card transactions.
• Support cross-functional projects and initiatives.
• Maintain organized records and executive office operations.

Skills

Executive support

Calendar management

Travel arrangements

Stakeholder liaison

Communications

Tools

Microsoft Office

Job description

Our client is seeking an Assistant to the President to provide high-level administrative and operational support to executive leadership. Acting as a central coordination point for the President's office, this role is responsible for managing priorities, facilitating communication, coordinating key activities, and ensuring the efficient execution of day-to-day operations. The ideal candidate will bring exceptional organizational skills, sound judgment, and the ability to manage confidential information with professionalism and discretion.

Your Success Will Be Defined By Your Ability To

• Manage a complex calendar, meetings, travel arrangements, and correspondence on behalf of the President
• Act as a key point of contact for internal and external stakeholders
• Anticipate needs and proactively coordinate priorities to support executive effectiveness
• Coordinate company events, corporate functions, and related logistics
• Prepare reports, presentations, communications, and business documentation as required
• Administer company vehicle records, including insurance, registration, and maintenance tracking
• Process expense submissions and reconcile corporate credit card transactions
• Support cross-functional projects and initiatives across the organization
• Maintain organized records, documentation, and executive office operations

Your strengths include:

• Experience providing executive-level administrative support in a fast-paced environment
• Exceptional organizational, time-management, and prioritization skills
• Ability to manage multiple responsibilities while maintaining a high level of accuracy
• Strong communication and interpersonal skills with the ability to build relationships across all levels of an organization
• Demonstrated professionalism, discretion, and confidentiality when handling sensitive information
• Strong problem-solving abilities with a proactive and service-oriented approach
• Proficiency with Microsoft Office and business administration processes
• Experience coordinating events, travel arrangements, and executive communications considered an asset
• Ability to work independently while supporting multiple stakeholders and competing priorities