Assistant Property Manager

Colonial Group; Vancouver; On-site; CAD 66,000 - 110,000; Full time

Job summary

Colonial Group is seeking an Assistant Property Manager to support day-to-day operations across a portfolio of retail and office properties. You will assist in budgeting, financial reporting, and vendor coordination while maintaining high tenant satisfaction and compliance with regulations.

Ideal candidates have 3–5 years of property management experience, strong leadership and communication skills, and proficiency with property management software such as Yardi.

Qualifications

• 3–5 years of property management experience with admin and financial duties.
• ,
• Experience guiding administrative or site staff.
• ,
• Experience maintaining tenant relations and customer service.
• ,
• Experience reviewing organizational structures and implementing process improvements.

Responsibilities

• Assist in daily operations of assigned retail & office properties.
• Conduct regular building inspections to maintain standards and compliance.
• Oversee Tenant Services, Property Administration, Payables, and Office Administration.
• Communicate with the Property Manager about operations and budgets.
• Assist with development and administration of the annual operating budget.
• Monitor rent collections and follow up on delinquencies.
• Oversee contracts and vendor management including bids and service contracts.
• Oversee capital project documentation and related files.
• Assist in ensuring compliance with local regulations and safety standards.

Skills

Leadership

Communication

Interpersonal skills

Problem solving

Financial acumen

Multitasking

Attention to detail

Education

Property management designation

Tools

Yardi

Microsoft Office

Job description

The Assistant Property Manager will support the Property Manager in overseeing the day-to-day operations of multiple properties within the portfolio. This role ensures properties are well-maintained, tenants are satisfied, and financial performance meets company objectives. Responsibilities include operational oversight, tenant relations, financial management, contract administration, and capital project coordination.

Key Responsibilities:

Property Operations & Tenant Services

• Assist in managing daily operations of assigned retail & office properties.
• Conduct regular building inspections to maintain standards and compliance.
• Oversee Tenant Services, Property Administration, Payables, and Office Administration.
• Communicate with the Property Manager regarding operations and any unusual matters that might affect approved plans and budgets.

Financial Management

• Assist with the development, submission, and administration of the annual operating budget.
• Help prepare and monitor property budgets and financial reports.
• Assist with the preparation of monthly financial reports with the accounting department for senior management review.
• Assist in the delivery of accurate financial planning, reporting, and control for operating and capital budgets.
• Oversee rent collections and follow up on delinquencies as required.

Contract & Vendor Management

• Assist in the review and negotiation of building services contracts to ensure cost-effective practices.
• Oversee administration and ensure timely organization of all contracts and related files.
• Coordinate with vendors for services such as cleaning, landscaping, and security.
• Assist in obtaining bids and managing service contracts.

Capital Projects

• Oversee preparation and ongoing administration of capital project documentation, contracts, and related functions.

Compliance & Reporting

• Assist with ensuring properties comply with local regulations, safety standards, and company policies.

Qualifications:

• Office experience considered an asset.
• Property Management designation (RPA, FMA) considered an asset.

Experience:

• 3-5 years of property management experience with administration and financial management responsibilities.
• Experience providing guidance and support to administrative or site staff.
• Experience maintaining tenant relations and providing excellent customer service.
• Experience reviewing organizational structures and implementing process improvements.

Skills & Competencies:

• Strong leadership, communication, interpersonal, and problem-solving skills.
• Ability to use sound judgment and handle complex situations professionally.
• Ability to multitask and thrive in a fast-paced environment.
• Financial acumen and attention to detail.
• Proficiency in property management software and Microsoft Office Suite.
• Yardi experience is an asset.

The base salary for this position is between $65,800.00 to $109,700.00 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.