Assistant Property Manager

GWL Realty Advisors; Vancouver; On-site; CAD 66,000 - 110,000; Full time

Benefits offered by this job

3 weeks vacation per year

3 paid personal days per year

Half-day every Friday before a long3

Bonus program eligibility

Health benefits plan

Education allowance

Mental health coverage

Friendly, welcoming culture

Job summary

GWL Realty Advisors in Vancouver is seeking an Assistant Property Manager to support the Property Manager in overseeing day-to-day operations of multiple properties within the portfolio. This role focuses on tenant relations, financial management, contract administration, and capital projects coordination to ensure properties perform to company standards and deliver exceptional service.

GWL offers a competitive compensation package and a comprehensive benefits plan, with opportunities for growth

Qualifications

• 3–5 years of property management experience with administration and financial duties.
• Experience managing tenant relations and providing excellent customer service.
• Proficiency with property management software and MS Office.

Responsibilities

• Oversee daily operations of assigned properties.
• Maintain tenant relations and customer satisfaction.
• Assist with budgets and financial reporting.
• Coordinate contracts and vendor services.
• Support capital projects documentation and administration.

Skills

Leadership

Communication

Customer service

Financial management

Budgeting

Vendor management

Multitasking

Problem solving

Education

Property management designation (RPA, FMA)

Tools

Yardi

Microsoft Office

Job description

Job Description

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

The Assistant Property Manager will support the Property Manager in overseeing the day-to-day operations of multiple properties within the portfolio. This role ensures properties are well-maintained, tenants are satisfied, and financial performance meets company objectives. Responsibilities include operational oversight, tenant relations, financial management, contract administration, and capital project coordination.

Key Responsibilities

Property Operations & Tenant Services

• Assist in managing daily operations of assigned retail & industrial properties.
• Conduct regular building inspections to maintain standards and compliance.
• Oversee Tenant Services, Property Administration, Payables, and Office Administration.
• Communicate with the Property Manager regarding operations and any unusual matters that might affect approved plans and budgets.
• Assist with the development, submission, and administration of the annual operating budget.
• Help prepare and monitor property budgets and financial reports.
• Assist with the preparation of monthly financial reports with the accounting department for senior management review.
• Assist in the delivery of accurate financial planning, reporting, and control for operating and capital budgets.
• Oversee rent collections and follow up on delinquencies as required.
• Assist in the review and negotiation of building services contracts to ensure cost-effective practices.
• Oversee administration and ensure timely organization of all contracts and related files.
• Coordinate with vendors for services such as cleaning, landscaping, and security.
• Assist in obtaining bids and managing service contracts.

Capital Projects

• Oversee preparation and ongoing administration of capital project documentation, contracts, and related functions.

Compliance & Reporting

• Assist with ensuring properties comply with local regulations, safety standards, and company policies.

Qualifications

• Office experience considered an asset.
• Property Management designation (RPA, FMA) considered an asset.

Experience

• 3-5 years of property management experience with administration and financial management responsibilities.
• Experience providing guidance and support to administrative or site staff.
• Experience maintaining tenant relations and providing excellent customer service.
• Experience reviewing organizational structures and implementing process improvements.
• Strong leadership, communication, interpersonal, and problem-solving skills.
• Ability to use sound judgment and handle complex situations professionally.
• Ability to multitask and thrive in a fast-paced environment.
• Financial acumen and attention to detail.
• Proficiency in property management software and Microsoft Office Suite.
• Yardi experience is an asset.

The base salary for this position is between $65,800.00 to $109,700.00 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc ). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

WHAT WE OFFER

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture

Learn more about our commercial and residential businesses, our values , and careers at GWLRA.

Our Commitment to Diversity

GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.