Assistant Project Manager - IT

WELL Health Diagnostic Centres; Toronto; Hybrid; CAD 85,000 - 115,000; Full time

Benefits offered by this job

Competitive compensation

Training and professional development

Corporate discounts

Travel opportunities with mileage and—

Job summary

WELL Health Diagnostic Centres is seeking a highly experienced Assistant Project Manager to support and coordinate enterprise healthcare IT initiatives, infrastructure deployments, and system implementations. The role requires independently coordinating complex IT projects, maintaining documentation, and ensuring alignment across IT teams, vendors, and stakeholders.

The successful candidate will manage governance, milestone tracking, risk monitoring, and deliver projects in a regulated

Qualifications

• 2–5 years in IT project coordination or project support roles.
• Experience supporting enterprise IT infrastructure or systems implementation projects.
• Strong knowledge of IT systems, hardware, software and network infrastructure.
• Excellent documentation, reporting, and organizational skills.
• Strong communication skills, both written and verbal.
• Ability to coordinate multiple projects and priorities simultaneously.

Responsibilities

• Coordinate end-to-end activities across multiple concurrent IT projects.
• Develop project plans, schedules, timelines and milestones.
• Maintain project trackers, risk logs, issue logs and action registers.
• Prepare and distribute project status reports and executive summaries.
• Coordinate meetings, document meeting minutes and follow up on actions.
• Support IT infrastructure implementations, system upgrades and deployments.
• Facilitate communication between IT teams, vendors, leadership and stakeholders.
• Track deliverables and ensure alignment with timelines.
• Document technical configurations and implementation artifacts.
• Support governance, reporting and change management processes.
• Identify risks, dependencies and mitigation strategies.
• Travel to support deployment and coordination activities.

Skills

Project coordination

Stakeholder communication

Documentation

Analytical thinking

Education

Bachelor's degree in CS/IT/Business or related field

Tools

Microsoft Project

JIRA

ServiceNow

Excel

SharePoint

Teams

Job description

WELL Health Diagnostic Centres is the largest operator of independent diagnostic health facilities in Ontario. More than 15,000 healthcare providers refer their patients to WELL Health Diagnostic Centres’ 60+ accredited locations for OHIP and AHCIP-covered cardiology, radiology, respirology, and sleep diagnostic services. We are committed to delivering shorter wait times, faster report turnaround, and the highest standard of patient care.

WELL Health Diagnostic Centres is a top employer of choice! We are dedicated to attracting, developing, and retaining the best healthcare professionals in the industry. We are proud to be recognized year after year as an industry leader, earning distinctions such as Canada’s Best Managed Companies, Great Place to Work®, Canada’s Top Growing Companies from The Globe and Mail, and the Consumer Choice Award.

Why Join WELL Health Diagnostic Centres?

Compassionate & Connected Healthcare: Join a team of 1,000+ healthcare professionals across Canada dedicated to delivering excellent patient care while upholding the highest clinical standards.

Employee Wellness: We support your overall work-life balance and offer full access to our group medical benefits and external wellness platforms to support you in thriving both personally and professionally.

Competitive & Comprehensive Compensation: Enjoy competitive pay, extended health and dental benefits, paid time off, and exclusive perks through Perkopolis with 5,000+ discounts.

Grow with a Leading Organization: With 60+ clinics across Canada and upcoming rapid expansion, you’ll have the opportunity to advance your skills and build a meaningful career.

Collaborative & Supportive Culture: Work in a team-oriented environment with strong leadership, mentorship opportunities, continuing education support, training and development support, internal mobility, and clear pathways for career growth.

We are seeking a highly experienced, structured, and proactive Assistant ProjectManager to support and coordinate enterprise healthcare IT initiatives, infrastructure deployments, and system implementations. This role requires a professional capable of independently coordinating complex IT projects, maintaining comprehensive project documentation, and ensuring alignment across IT teams, vendors, and operational stakeholders.

The successful candidate will play a key role in supporting project governance, tracking milestones, managing project documentation, monitoring risks, and ensuring successful project delivery in a regulated healthcare environment.

Key Responsibilities

• Coordinate end-to-end activities across multiple concurrent healthcare IT projects
• Assist in developing project plans, schedules, timelines, and milestones
• Maintain project trackers, risk logs, issue logs, and action registers
• Prepare and distribute project status reports and executive summaries
• Coordinate meetings, document meeting minutes, and follow up on action items
• Support IT infrastructure implementations, system upgrades, and technology deployments
• Facilitate communication between IT teams, vendors, leadership, and healthcare stakeholders
• Track project deliverables and ensure alignment with defined timelines
• Ensure proper documentation of technical configurations and implementation artifacts
• Support project governance, reporting, and change management processes
• Assist in identifying risks, dependencies, and mitigation strategies
• Travel as required to support project deployment and coordination activities

Required Qualifications

Minimum 2-5 years of relevant experience in IT project coordination or project support roles

Experience supporting enterprise IT infrastructure or systems implementation projects

Strong knowledge of IT systems, computer hardware, software, and network infrastructure

Excellent documentation, reporting, and organizational skills

Strong analytical and problem-solving abilities

Excellent verbal and written communication skills

Ability to coordinate multiple projects and priorities simultaneously

Bachelor’s degree in Computer Science, Information Technology, Business Administration, or related field

Valid G-Class Driver’s License

Technical Skills & Tools

• Microsoft Project
• JIRA
• ServiceNow
• MS Excel, SharePoint, Teams
• Project management and collaboration tools

Preferred Qualifications

• Experience working in healthcare or regulated environments
• Familiarity with Electronic Health Records (EHR) systems
• Experience supporting IT infrastructure or enterprise system deployments
• Exposure to PMBOK, Agile, or hybrid project methodologies
• PMP, CAPM, or equivalent certification is an asset

Core Competencies

• Strong ownership and accountability
• Detail-oriented and documentation-focused
• Structured and process-driven mindset
• Strong stakeholder communication and coordination
• Proactive and self-motivated
• Adaptable and capable of working in fast-paced healthcare environments
• Professional and reliable

What Sets You Apart

You bring a positive, professional attitude, enjoy working both independently and collaboratively, and treat everyone with respect, dignity, and kindness. You’re curious, dependable, and take pride in keeping things running smoothly behind the scenes.

What We Offer

• Competitive compensation
• Training and professional development support
• Corporate discounts and referral bonuses
• Travel opportunities with mileage and travel premiums (where applicable)

WELL Health Diagnostic Centres does not use artificial intelligence-assisted tools as part of the recruitment process.

This role is for an existing vacancy. The expected hiring range for this role is from $85,000 - $115,000 annually. Final compensation is determined based on market location, job-related knowledge, skills, experience level, and internal equity. Candidates with significantly more experience may be considered at a higher level with adjusted compensation for certain roles.

WELL Health Diagnostic Centres welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.