Assistant Production Manager

Creative Manitoba; Winnipeg; On-site; CAD 60,000 - 80,000; Full time

Job summary

Creative Manitoba is seeking an Assistant Production Manager for the 2025-2026 season at Royal Manitoba Theatre Centre. This role entails overseeing production tasks, coordinating regional tours, and managing inventory and office administration. Applicants should possess a degree in theatre production, with a minimum of 3 years in production management. This seasonal position offers competitive compensation, comprehensive benefits, and opportunities for future engagements.

Benefits

Comprehensive group benefit plan

Group retirement plan eligibility

Eligible for recall in subsequent seasons

Qualifications

• Minimum of 3 years’ work experience in production or event management.
• Ability to work independently with minimal supervision.
• Experience with Canadian Actors’ Equity Association (CAEA) is preferred.

Responsibilities

• Manage production bookkeeping and budget reports.
• Coordinate regional tours and accommodation logistics.
• Act as Health and Safety liaison for the organization.

Skills

Organizational Skills

Adaptability

Independence

Communication Skills

Education

Degree or diploma in theatre production

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Assistant Production Manage

The Royal Manitoba Theatre Centre exists to celebrate the widest spectrum of theatre art. Deeply rooted in the province of Manitoba, which gave it life and provides for its growth, Royal MTC aspires to both reflect and engage the community it serves. Canada’s oldest regional theatre, each season Royal MTC produces ten plays at two venues as well as the Winnipeg Fringe Theatre Festival, The Bridge Festival of Ideas, and an annual regional tour.

We are seeking a qualified candidate for our 2025-2026 season to fulfill the role of Assistant Production Manager. For the upcoming season, we anticipate a start date of September 2, 2025

Responsibilities :

Reporting to the Director of Production, the Assistant Production Manager is responsible for seven key areas within the Organization, below is a brief description of each area :

1) Production Bookkeeping

• Enter all production invoices into Sage APA Beanworks System.
• Prepare summary budget report(s) on a weekly basis
• Administer and manage all petty cash and mileage claims for Production personnel
• Weekly reconciliation of all MTC Production Department credit cards.
• Collect, verify, and process for approval; production staff time sheets (often under guidance from Collective Agreements in place)

2) Regional Tour Coordinator

Schedule the Regional tour for rural Manitoba and Northwestern Ontario

Issue contracts to all presenters, collecting deposits

Book all accommodations & transport vehicles for the touring crew and cast

Arrange tour insurance for cast and crew

Coordinate with the Marketing and Development Departments, the creation of all publicity materials

Prepare final Manitoba Arts Council reports and grant applications

3) Inventory Control

Log into inventory workbook (weekly) inventory counts for all lumber & paint in stock

Assign appropriate codes to inventory used, and provide billing information / allocations to accounting department

Provide end of year reconciliation report for Accounting Department

4) Mainstage Rental Coordinator

Field all rental inquiries and manage rentals using pre-established booking calendars and tracking spreadsheets

Issue contracts for all rentals, obtain all necessary payments and certificates

Liaise with Front of House regarding any lobby requirements

Communicate rental information to House Stage Crew

5) Health and Safety Liaison

Act as the Health and Safety liaison for Royal MTC, implementing procedures along with other members of the Health team

Assist in the booking of first aid courses, and tracking of Seasonal and Full-Time staff certifications and training

6) Office Administration

Manage the staff phone and email list and distribute to all staff

Maintain email lists in the Microsoft Exchange admin server

Monitor main office phone line, forwarding messages to the appropriate departments

Along with other personnel, book rooms and spaces in both facilities using Outlook Office Calendars

Order and replenish office supplies as necessary for Production Departments

Program and distribute electronic key cards (WinPak) and physical keys to all show company members and Royal MTC Staff throughout the season

7) Other Duties as Assigned

Complete other tasks as assigned by the Director of Production

Qualifications :

Degree or diploma in theatre production, plus a minimum of 3 years’ work experience in production (or event) management, stage management or technical direction. A combination of experience and training will be considered in lieu of formal education.

Ability to work independently on assigned projects with minimal supervision.

High level knowledge of Microsoft software such as Excel (formulas), Word (mail merge), Outlook

Ability to adapt when urgent matters arise requiring a sudden shift of focus or priorities

Strong organizational skills

Ability to work in a fast-paced environment

Experience working with bargaining units such as the Canadian Actors’ Equity Association (CAEA) and the International Alliance of Theatrical Stage Employees (IATSE)

Ability to understand and interpret collective agreements such as the Canadian Theatre Agreement and IATSE collective agreements.

Accounting certification / experience is an asset

First Aid certification is an asset

Compensation, Benefits, & Hours of Work :

This is a seasonal position, typically running from September to June. For the 2025 / 26 season, we anticipate a start date of September 8, 2025, and an end date of June 5, 2026 (subject to extension). The hiring range for this position is $945 – $1,000 per week, commensurate with experience, and is based on a 35-hour work week (5-day work week).

MTC offers a comprehensive group benefit plan and group retirement plan, to which this position is eligible to participate in at the conclusion of the probationary period.

Following the completion of a satisfactory performance reflection at the end of this engagement, this position is eligible for recall on subsequent seasons.