Assistant Librarian of Circulation Services

Gateway Seminary; Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established institution is seeking an Assistant Librarian of Circulation Services to enhance library operations and support patrons in accessing theological resources. This role involves managing circulation, developing library policies, and providing excellent customer service. The ideal candidate will have a passion for library services and a commitment to fostering a positive environment for students and faculty. Join a dedicated team in a supportive atmosphere where your contributions will help shape future leaders in the community. This is a fantastic opportunity to make a meaningful impact in an academic setting and grow within a rewarding career.

Qualifications

• Bachelor’s Degree required; Master’s preferred in related fields.
• Prior library experience and knowledge of theological resources needed.

Responsibilities

• Manage circulation services and provide reference support to patrons.
• Oversee collection development and maintain library materials.

Skills

Customer Service

Technical Skills

Interpersonal Skills

Oral Communication

Written Communication

Problem Solving

Education

Bachelor’s Degree

Master’s Degree in Theology or Library Science

Tools

Microsoft Office

OCLC WorldShare Circulation

Job description

Home : GS Careers - Assistant Librarian of Circulation Services

Assistant Librarian of Circulation Services

How to Apply

If you have any questions about this position please contact Human Resources.

Title: Assistant Librarian of Circulation Services

Campus: Ontario Campus

Department: Academic Services

Reports to: Director - Library Services

Exempt: No

Position Status: Regular Part-time

Effective: February 2025

Summary: This position is responsible for the day-to-day circulation of collections, providing paraprofessional duties in the following areas: reference services, circulation services, collection development, budget management, and technical circulation supervision of part-time Reference Assistants.

Essential Duties & Responsibilities

The following duties are considered essential to the job. With or without reasonable accommodation, qualified individuals must have the ability to:

• Provide reference responsibilities by instructing patrons (students, faculty, and community members) in finding, retrieving, evaluating, and using theological research tools and resources available both locally and online; developing cooperatively with library staff regular orientations and training for patrons on how to use the library and resources.
• Promote the use of library materials and instruct students in the use of the library catalog; solicit student and faculty perceptions and needs via surveys and other viable methods.
• Provide collection development responsibilities by actively participating in collection analysis and development through working with Interlibrary Loan, Intercampus Loan, and serials, with the Collection Librarian, and oversee physical processing of library materials.
• Provide support through responsibility of preservation of the serials collection and oversee maintenance of the serials collection including checking in, shelving, collapsing, and preservation in conjunction with the Collection Librarian.
• Provide circulation support by developing, coordinating and managing all circulation aspects of the library collection for Gateway Seminary Library System in conjunction with the Public Services Librarian, correspond with patrons regarding overdue/lost library materials and library notices, and collect and deposit fines and fees.
• Support the library by developing, implementing and revising system circulation policies in cooperation with the Public Services Librarian, write and maintain updated system circulation manuals, including detailed operating procedures for Reserve, Charge/Discharge, Searching, Creating/Editing Patron records, and ICL.
• Oversee management, troubleshooting, and all customer service aspects of Intercampus Loan services for all Gateway Seminary campuses.
• Provide strong customer service, including customer complaints, special requests, and occasional customer service situations with library patrons from Gateway Seminary Regional campuses.
• Evaluate material donations to determine value to collection and maintain donor relations in conjunction with the Collection Librarian.
• Work with the Regional Librarians and Collection Librarian to maintain reserve book collections.
• Coordinate and supervise the Gateway Seminary Library ATLA duplicate exchange program.
• Provide facility support by coordinating copier equipment, maintenance, and product ordering procedures; schedule and maintain Gateway Seminary Library conference/meeting rooms; and assign, maintain, and inspect individual study carrels and PhD study rooms.
• Perform additional duties as required.

Job duties are not limited to the list shown above and may be revised from time to time as deemed appropriate by the Seminary.

Core Values

Gateway Seminary is a confessional institution owned by the Southern Baptist Convention. While the seminary serves the larger evangelical Christian community, employees must embrace the values and standards the seminary represents as it fulfills its mission of shaping Christian leaders. Employees are expected to abide by the Baptist Faith and Message 2000, as well as our bylaws, and be an active member in their local church.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Technical Skills: Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Interpersonal Skills: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication: Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication: Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed; Promotes atmosphere of constant improvement.
• Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor’s Degree required; Master’s degree in a related subject area such as theology, religion or library science preferred; Prior library or related experience required; A working knowledge of theological reference tools including use of traditional print and online resources preferred.
• Language Skills: English Required. Candidate must possess excellent verbal, written, and interpersonal skills. Candidate must have strong people skills with the ability to clearly communicate the mission, policies, and procedures of the Seminary. Able to effectively present information and respond to questions from groups of managers, students, and constituents.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form; Must be able to think creatively to address library patrons’ questions.
• Computer Skills: Knowledge of computers and databases; Proficient in Microsoft Office, including knowledge of Access and Publisher required; Experience with OCLC WorldShare Circulation module preferred.
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand, kneel, crouch, climb and balance, walk and use hands to finger, handle, or feel. The employee should be capable of lifting and/or moving up to 25 pounds. Specific vision requirements for this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet, though moderate noise can occur at meetings and social events. It is a well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.