Assistant Facility Manager (term)

University of Toronto; Toronto; On-site; CAD 80,000 - 102,000; Full time

Job summary

The University of Toronto's Faculty of Kinesiology & Physical Education is seeking an Assistant Facility Manager to oversee daily operations, maintenance, security, and service contracts for the facility at St. George campus in downtown Toronto.

You will supervise staff, coordinate space reservations, manage equipment and safety procedures, and support long-term facility planning while ensuring high standards of service and operational efficiency.

Qualifications

• Bachelor's degree in Physical and Health Education or equivalent.
• Minimum 3 years of facility management and leadership experience in a comparable facility.
• Experience with health and safety, emergency planning and response.

Responsibilities

• Determine logistical details to provide provisional facilities support during events and schedule setup/teardown of equipment.
• Track and monitor work orders and ensure completion.
• Oversee procurement (up to $2,500), delivery, storage setup, security, servicing and day-to-day distribution of equipment.
• Resolve issues and escalate as required.
• Supervise non-USW bargaining unit staff; provide training and scheduling oversight.
• Create and edit standard operating procedures manual.
• Respond to incidents and notify appropriate staff.

Skills

Interpersonal skills

Communication skills

Customer service

Planning

Scheduling

Supervisory skills

Education

Bachelor's degree in Physical and Health Education

Tools

Microsoft Word

Microsoft Excel

Job description

Date Posted: 10/27/2026 Req ID: 50791 Faculty/Division: Faculty of Kinesiology & Physl Ed. Department: Faculty of Kinesiology & Physl Ed Campus: St. George (Downtown Toronto) Position Number: 00019236 Existing Vacancy: Yes

Description:

About us: The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity https://kpe.utoronto.ca/. Your opportunity: Under the general direction of the Manager, Facility Operations, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and responsibilities of full-time and part-time staff under their direction; relating to the maintenance, security, and physical operation of the Facility and the support services to the members, lessees, guests, and/or spectators. The Assistant Facility Manager supports the short and long term facility planning activities and acts as the Facility Manager's designate in their absence. Duties include administering space reservations including room bookings, activity space for all programs, events, and rentals; supervising the work of full and part-time staff; identifying facility and/or equipment issues, problems, and solutions; identifying security issues and needs of the facility, monitoring facility security and resolving security issues; ensuring caretaking requirements are met; assisting in the acquisition of equipment and coordinating installation and maintenance, the managing of equipment maintenance contracts; administering and allocating keys and assisting in any other duties or projects as assigned which contribute to the effective operation and/or improvement of the facility services.

Your responsibilities will include:

• Determining logistical details required to provide provisional facilities support during events and scheduling the set up and takedown of equipment required for events
• Tracking and monitoring work order status, and ensuring that work orders are completed appropriately
• Responsible for the purchase ($2,500 maximum), delivery, storage set up, security, servicing, and day to day distribution of equipment
• Resolving issues within the scope of the role and escalating problems as required
• Supervising non-USW bargaining unit employees, providing formal job-related training and responsibility for scheduling and workflow
• Creating and editing a standard operating procedures manual
• Respondingto incidents and notifying appropriate staff, supervisors and/or authorities as needed
• Following rules and procedural instructions to ensure visual appearance standards are maintained

Essential Qualifications:

• University degree, preferably a Bachelors of Physical and Health Education, or an equivalent combination of education and experience.
• Minimum of 3 years of related sport facility management and leadership experience in a comparable facility conducting facility administration and directing maintenance duties.
• Minimum of 3 years experience performing; preventative maintenance, repair, renovation projects, experience in budget management.
• Minimum of 3 years managing and supervising staff preferably unionized employees.
• Demonstrated experience with Health and Safety issues, emergency planning and emergency response
• Mechanical aptitude necessary with understanding of simple repairs and basic materials management and maintenance
• Knowledge of related trades (Electrical, Plumbing, Locksmith and Carpentry) is necessary
• Knowledge of employment standards, health and safety and sound management practices is necessary
• Excellent interpersonal, communication, customer service, planning, scheduling and supervisory skills
• Excellent negotiation and diplomacy skills, proven ability to collaborate and participate effectively within a teamExcellent knowledge of Microsoft Office (Word and Excel)
• Excellent verbal and written communication skills
• Must have good judgement to analyze situations quickly, effectively and confidentially
• Must have a high degree of initiative and self-motivation and the ability to prioritize work independently according to demands
• Must have the ability to exercise tact and discretion and maintain a positive attitude while under pressure

Assets (Nonessential):

• A working knowledge of and human resource policies and procedures and their application is an asset

To be successful in this role you will be:

• Cooperative
• Diplomatic
• Procedural
• Punctual
• Team player

Closing Date:

11/05/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term This is a term position that will end in June 2027.

Schedule: Full-Time Wednesday to Sunday, 3:00 pm to 11:30 pm

Pay Scale Group & Hiring Zone: USW Pay Band 11 -- $79,640 with an annual step progression to a maximum of $101,845. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Facilities/Ancillary Services

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website.