Facility Operations Specialist - Active Living, Faculty of Kinesiology

University of Calgary; Calgary; Sur place; CAD 65 000 - 90 000; Plein temps

Résumé du poste

University of Calgary in Calgary, AB, is seeking a Full-time Regular Facility Operations Specialist to manage and optimize operations for the Active Living facilities within the Kinesiology Complex. You will coordinate repairs, oversee maintenance programs, and support capital projects to ensure safe and efficient use of campus spaces.

The role requires at least 5 years of facility operations experience, professional certificates in building management and project management, and strong

Qualifications

• Minimum of 5 years of operational experience in recreational facilities.
• Professional Building Management certificate required.
• Project Management certificate and experience preferred.
• Strong oral, written and interpersonal communication skills.
• Pool Operations Level 1 or 2 would be considered an asset.

Responsabilités

• Oversees facility operations management, including coordinating repairs, maintenance plans and equipment recertification.
• Supports project management for Active Living initiatives and long-term space planning.
• Represents operations in management teams for faculty construction projects and meetings.
• Manages budgeting, purchasing, and financial planning for Active Living facilities.
• Ensures health and safety compliance and regular inspections across facilities.

Connaissances

Communication skills

Stakeholder influence

Project management

Formation

Professional Building Management certificate

Project Management certificate

Description du poste

Description

The Active Living in the Faculty of Kinesiology is currently seeking a Full-time Regular Facility Operations Specialist.

The Operations Unit is responsible for maintaining, operating and booking facilities and events in the Kinesiology Complex and outdoor playing fields. The Complex is open 362 days a year, servicing approximately 1,250,000 people per annum. The Complex has gymnasia, dance studios, fitness studios, one 50 metre swimming pool, weight rooms, 15 class/lecture rooms, running track, gymnastics centre, squash courts, racquetball courts, outdoor playing courts, outdoor field hockey pitch, outdoor tennis courts, the Human Performance Lab, the Sport Medicine Centre, the Outdoor Centre, the office space for the Faculty of Kinesiology, and the soon-to-be built Taylor Family Kinesiology building. The indoor complex is 42,000 sq meters and the outdoor fields cover 8 hectares west of the Olympic Oval.

The University of Calgary Active Living business unit as part of the complex, is one of the largest and most diverse recreation units based on a North American campus. These facilities include the climbing and bouldering walls, gymnastics centre(s), an Olympic sized pool, Fitness Centre(s), 200-metre track, Racquet Centre, Outdoor Courts and Fitness Area, five Gymnasiums and access to the Olympic Oval for skating and running. Active Living's vision is to enrich our community by providing exceptional experiences through our facilities, programs, and services, fostering lifelong active living for all.

As a member of the Operations Unit, this position reports to the Manager of Operations & Maintenance and has a secondary report to the Director of Active Living and Outdoor Centre. The role requires working closely with staff within the Active Living department and a multitude of campus-wide units (Facilities Management, Campus Security). This position works a 35 hour week and is part of the AUPE position. There will be times when overtime is required.

Summary of Key Responsibilities (job functions include but are not limited to)

Facility Operations Management

• Helps resolve facility related projects and problems in Active Living. The main point of support for facility related matters within Active Living.
• Coordinates repairs and work, dealing with preferred vendors, contractors, campus planning, architects, engineers, electricians, millwrights. Involved in all developments and maintenance in Active Living and ensures alignment within the Faculty.
• Participates and if needed, is the Active Living representative on management teams for Faculty construction projects. Attends all project meetings.
• Develops maintenance programs related to specialized equipment in conjunction with the Manager of Operations and Maintenance. Ensures equipment requiring recertification is completed within required timelines.

Project Management

• Operations support on special projects and facility related matters and future planning of space and equipment within Active Living.
• Contributes to the establishment of policies and procedures.
• Assists in long-term capital planning for Active Living and ensures alignment with the Faculty of Kinesiology.
• Develops strong understanding of all facilities within the Kinesiology Complex, including schedule for the year (this includes a multitude of Active Living programs and events)
• Contributes to the storage allocation process of all storage spaces to Active Living and the broader faculty.
• Acts on behalf of the Operations and Maintenance Manager as directed.

Decision Making and Leadership

• Responsible for determining annual equipment and building supplies purchases for Active Living in alignment with the Operations and Maintenance Manager.
• Evaluates the impact of project work on the complex and the users, independently determining the response to these impacts.
• Supports operational response to any building related emergencies (e.g. leaks, HVAC problems).
• Evaluates and determines workloads based on constantly changing priorities based on stakeholder's needs.

Relationships

• Builds and maintains strong, collaborative relationships with campus departments, ensuring the Facility receives cost effective and efficient service.
• Develops relationships with external partnerships of the Faculty in relation to use of the facilities.
• Ensures the Faculty and staff within Active Living receive accurate and timely communications from the Operations unit on operational impacts and concerns.

Financial

• Clear understanding of the institutional funding process to maximize financial assistance for the maintenance and care of facilities and new construction for the Faculty.
• Contributes to the fiscal responsibility for operations unit.
• Identifies and plans for needed purchases and annual maintenance cost to maintain the facilities.
• Responsible for accurate budgeting for equipment.
• Responsible for a University purchasing card, purchasing supplies for Operations, reconciling credit card.

Occupational Health & Safety

• Proactively contributes to a culture of safety within the Faculty and broader campus.
• Ensures that all work conducted is in accordance with the Alberta Occupational Health and Safety Act, Regulation and Code and other health and safety legislation as applicable.
• Ensures operational equipment regular inspections and re-certifications are completed as required.
• Ensures regular inspections are completed for the overall safety of the facility.
• Determines annual equipment inspection schedules and completion of inspections.
• Maintains the Operation's unit OHS binder.

Qualifications / Requirements

• Minimum of 5 years of operational experience in recreational facilities.
• Professional Building Management certificate required.
• Project Management certificate, and experience in project management preferred.
• The Incumbent must be skilled and experienced and competent in oral, written and interpersonal communication skills.
• Proven ability to influence stakeholders and drive progress on initiatives.
• Strong understanding of the University and its operational systems.
• Pool Operations Level 1 or 2 would be considered an asset.

Application Deadline: November 11, 2026

This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).