Assistant Facility Manager

University of Toronto; Toronto; On-site; CAD 77,000 - 98,000; Full time

Job summary

The University of Toronto invites applications for an Assistant Facility Manager to oversee daily operations, security, and maintenance of the St. George campus facility.

You will guide full-time and part-time staff, manage space reservations, and coordinate equipment installation and upkeep while contributing to long-term planning. Responsibilities include supervising staff, handling room bookings, addressing equipment issues, and ensuring safety and service standards.

Qualifications

• Bachelor's degree or equivalent in a related field.
• Minimum 3 years in sport facility management and leadership roles.
• Experience with preventative maintenance, repairs, renovations, and budget management.
• Knowledge of Health and Safety and emergency planning; ability to lead.
• Experience supervising staff, preferably unionized employees.
• Mechanical aptitude with basic maintenance and materials handling.
• Knowledge of relevant trades (Electrical, Plumbing, Locksmith, Carpentry).
• Strong interpersonal, communication, and scheduling skills.
• Proficient with Microsoft Office (Word, Excel).

Responsibilities

• Determine logistical details for event support and equipment setup/takedown.
• Track and monitor work orders and ensure timely completion.
• Manage procurement, delivery, storage, security, and distribution of equipment within a $2,500 limit.
• Resolve issues and escalate as needed.
• Supervise staff; provide training and scheduling oversight.
• Create and update standard operating procedures.
• Respond to incidents and coordinate with staff and authorities.
• Maintain visual appearance standards per procedures.

Skills

Leadership

Budget management

Health and safety

Emergency planning

Staff supervision

Interpersonal communication

Negotiation

Project management

Communication

Initiative

Education

Bachelor's degree in Physical and Health Education

Job description

Date Posted: 09/09/2026

Faculty/Division: Faculty of Kinesiology & Physl Ed.

Department: Faculty of Kinesiology & Physl Ed

Campus: St. George (Downtown Toronto)

Position Number: 00030291

Existing Vacancy: Yes

About us:

The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity https://kpe.utoronto.ca/.

Your opportunity:

Under the general direction of the Manager, Facility Operations, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and responsibilities of full-time and part-time staff under their direction; relating to the maintenance, security, and physical operation of the Facility and the support services to the members, lessees, guests, and/or spectators. The Assistant Facility Manager supports the short and long term facility planning activities and acts as the Facility Manager's designate in their absence.

Duties include administering space reservations including room bookings, activity space for all programs, events, and rentals; supervising the work of full and part-time staff; identifying facility and/or equipment issues, problems, and solutions; identifying security issues and needs of the facility, monitoring facility security and resolving security issues; ensuring caretaking requirements are met; assisting in the acquisition of equipment and coordinating installation and maintenance, the managing of equipment maintenance contracts; administering and allocating keys and assisting in any other duties or projects as assigned which contribute to the effective operation and/or improvement of the facility of services.

Your responsibilities will include:

• Determining logistical details required to provide provisional facilities support during events and scheduling the set up and takedown of equipment required for events
• Tracking and monitoring work order status, and ensuringthat work orders are completed appropriately
• Responsible for the purchase ($2,500 maximum), delivery, storage set up, security, servicing, and day to day distribution of equipment
• Resolving issues within the scope of the role and escalating problems as required
• Supervising non-USW bargaining unit employees, providing formal job-related training and responsibility for scheduling and workflow
• Creating and editing a standard operating procedures manual
• Responding to incidents and notifying appropriate staff, supervisors and/or authorities as needed
• Following rules and procedural instructions to ensure visual appearance standards are maintained

Essential Qualifications:

• University degree, preferably a Bachelors of Physical and Health Education, or an equivalent combination of education and experience.
• Minimum of 3 years of related sport facility management and leadership experience in a comparable facility conducting facility administration and directing maintenance duties.
• Minimum of 3 years experience performing; preventative maintenance, repair, renovation projects, experience in budget management.
• Demonstrated experience with Health andSafety Issues, emergency planning and emergency response.
• Minimum of 3 years managing and supervising staff preferably unionized employees
• Mechanical aptitude necessary with understanding of simple repairs and basic materials management and maintenance
• Knowledge of related trades (Electrical, Plumbing, Locksmith and Carpentry) is necessary
• Knowledge of employment standards, health and safety and sound management practices is necessary
• Excellent interpersonal, communication, customer service, planning, scheduling and supervisory skills
• Excellent negotiation and diplomacy skills, proven ability to collaborate and participate effectively within a team
• Intermediate knowledge of Microsoft Office (Word and Excel)
• Excellent verbal and written communication skills
• Must have good judgement to analyze situations quickly, effectively and confidentially
• Must have a high degree of initiative and self-motivation and the ability to prioritize work independently according to demands
• Must have the ability to exercise tact and discretion and maintain a positive attitude while under pressure

Assets (Nonessential):

• A working knowledge of and human resource policies and procedures and their application is an asset

To be successful in this role you will be:

• Communicator
• Cooperative
• Diplomatic
• Problem solver
• Procedural
• Punctual
• Team player

Closing Date: 09/18/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Facilities/Ancillary Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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