Finance and Payroll Assistant

University of Toronto; Toronto; On-site; CAD 68,000 - 87,000; Full time

Job summary

University College at the University of Toronto is seeking a Finance and Payroll Assistant to support the Ancillary Services portfolio, including Residence and Food Services. You will provide financial administrative and reporting support, monitor budgets, reconcile accounts, prepare variance reports, and process payroll in line with university policies.

The ideal candidate holds an Advanced College Diploma (3 years) with at least three years in financial administration, strong Excel skills and

Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years of relevant experience in financial administration, accounting and/or payroll.
• Experience in revenue-generating environments such as residence, food services, hospitality, or retail.
• Experience reconciling accounts, preparing financial reports, and budgeting forecasts.
• Experience processing payroll and resolving payroll/HRIS issues.
• Strong knowledge of GAAP and financial controls.
• Advanced proficiency with Excel and Microsoft Office; accurate data handling.
• Ability to manage competing deadlines with initiative, flexibility and attention to detail.

Responsibilities

• Reconciling accounts.
• Monitoring department budgets to stay within allocations.
• Identifying and resolving financial discrepancies.
• Balancing financial transactions against sales regularly.
• Preparing budget variance reports.
• Gathering information for budget planning and forecasting.
• Comparing forecasted figures to actuals.
• Processing payroll.

Skills

Financial management

Budget monitoring

Payroll processing

Accounting principles

Data accuracy

Education

Advanced College Diploma (3 years) or equivalent

Tools

Concur

UTime

Excel

Microsoft Office

Job description

About us:

University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity. Our student programs address issues of social justice from a variety of perspectives and help students develop the skills to apply what they learn in the classroom to the world around them. We are also home to professors committed to undergraduate education from a range of disciplines, who are leading researchers in their fields. Students, faculty, staff and alumni at University College work together to ensure that all thrive in our vibrant community.

Your opportunity:

Reporting to the Chief Administrative Officer, the Finance and Payroll Assistant supports University College's Ancillary Services portfolio, including Residence and Food Services. The incumbent provides financial administrative and reporting support through budget monitoring, account and revenue reconciliation, preparation of budget variance information, comparison of forecasted figures to actuals, and the processing of payroll and other financial transactions. Working within established University policies and procedures, the incumbent identifies and resolves discrepancies, verifies the accuracy and completeness of financial information, and supports the Financial Officer by gathering information required for budget planning and reporting.

Your responsibilities will include:

• Reconciling accounts
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Identifying and resolving individual financial discrepancies
• Balancing financial transactions against sales on a regular basis
• Preparing budget variance reports
• Gathering information in preparation for budget planning
• Comparing forecasted figures to actuals
• Processing payroll

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years of relevant experience in financial administration, accounting and/or payroll in a complex operating environment.
• Experience in financial administration in a residence, food services, hospitality, retail, self-funded/ancillary or other revenue-generating environment.
• Experience monitoring and reconciling accounts, preparing financial reports such as income statements, balance sheets and long-term capital projections, and identifying and resolving discrepancies.
• Experience monitoring budgets, preparing budget variance information, and gathering financial information to support budget planning and forecasting processes.
• Experience processing payroll and resolving payroll and/or HRIS processing issues.
• Sound knowledge of generally accepted accounting principles and financial controls.
• Advanced proficiency with Microsoft Office, particularly Excel, and demonstrated ability to work accurately with financial data.
• Ability to manage competing deadlines in a fast-paced environment with initiative, flexibility and strong attention to detail.
• Strong organizational, problem-solving, verbal and written communication skills, with demonstrated ability to provide responsive client service.

Assets (Non-essential):

• Familiarity with payroll processing for USW Casuals, CUPE Unit 1, Unit 3 and Unit 5.
• Familiarity with University of Toronto financial systems and processes, including Concur and UTime
• Experience reconciling revenue or sales activity and working with multiple revenue streams is strongly preferred.

To be successful inthis role you will be:

• Meticulous
• Multi-tasker
• Organized
• Responsible

Closing Date: 09/22/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Ancillary Operations

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .