Assistant, Executive

StandardAero; Winnipeg; Presencial; CAD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Healthcare

Pension match

Paid PTO

Bonuses

Disability

Training

Descripción de la vacante

StandardAero in Winnipeg, MB is seeking an experienced Executive Assistant to provide comprehensive administrative and operational support, ensuring efficient office operations and a positive workplace. You will manage schedules, travel, meetings, and vendor coordination while maintaining confidentiality and adhering to company policies.

Collaborating with Facilities, IT, HR, Finance, and leadership, you will coordinate events, town halls, and communications, while tracking requests and

Formación

• 5+ years of experience in administrative support, office coordination, or a related field.
• Experience coordinating calendars, travel, expense reporting, meetings, events, and vendor services.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) or equivalents.
• Experience maintaining records and coordinating purchasing/expense activities.
• Experience coordinating requests across multiple departments or with external vendors.
• Ability to handle confidential information per policies.

Responsabilidades

• Serve as primary admin contact for day-to-day office operations and requests.
• Coordinate business travel, calendars, meetings, expenses, catering, and room setups.
• Manage office supplies, equipment, furniture, shared resources, and service requests.
• Collaborate with Facilities, IT, Security, HR, Finance and vendors on operations.
• Coordinate employee communications, town halls, leadership meetings, events, and engagement.
• Arrange visitor credentials and logistics for employees and guests.
• Track requests, manage priorities, deadlines, and escalation procedures.
• Maintain records and handle confidential information per policies.

Conocimientos

Office coordination

Travel scheduling

Calendar management

Expense reporting

Vendor coordination

MS Office

Confidentiality

Herramientas

Microsoft Office

Descripción del empleo

Job Description

Executive Assistant

Winnipeg, MB

Build an Aviation Career You're Proud Of

At StandardAero, we use our ingenuity and know-how to find solutions for the simple to the most complex challenges in aviation. Together, we get the job done and done well. Our stability, resources, and respectful culture supports you in building a solid career with a great team you can count on day in and day out for the long term.

As an Executive Assistant, you will be responsible for providing administrative and operational support to ensure efficient office operations and a positive workplace experience. You will coordinate schedules, travel, meetings, office resources, and employee activities while collaborating with cross-functional teams and external vendors. This role requires strong organizational skills, attention to details and the ability to manage competing priorities while maintaining confidentiality and following company policies.

What You'll Do

• Serve as the primary administrative contact for day-to-day office operations, workplace needs, and administrative requests.
• Coordinate business travel, expense reporting, calendars, meeting logistics, catering, and room setups.
• Coordinate office supplies, equipment, furniture, shared resources, maintenance, repairs, and service requests.
• Collaborate with Facilities, IT, Security, HR, Finance, and external vendors to support office operations and resolve requests.
• Coordinate business-related employee communications, town halls, leadership meetings, team events, and engagement activities.
• Coordinate visitor arrangements for employees, customers, executives, and other business guests.
• Track incoming requests, manage competing priorities, monitor deadlines, and follow established procedures for resolution or escalation.
• Maintain administrative records and handle confidential business information in accordance with company policies and procedures.

Basic Qualifications

• 5+ years of experience in administrative support, office coordination, or a related field.
• Experience coordinating at least two of the following: calendars, travel, expense reporting, meetings, events, office operations, or vendor services.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, or equivalent tools.
• Experience maintaining records, processing administrative documentation, or coordinating purchasing and expense-related activities.
• Experience coordinating requests or services across multiple departments or with external vendors.
• Ability to handle confidential information in accordance with established policies and procedures.

Desired Skills

• Experience providing administrative support to senior leadership.
• Experience supporting office operations in a large or multi-department organization.
• Experience using enterprise resource planning, expense management, scheduling, or workplace management systems.
• Strong organizational, prioritization, written communication, and verbal communication skills.
• Ability to manage competing deadlines, adapt to changing business priorities, and resolve routine issues independently.
• Demonstrated attention to detail, timely follow-through, and adherence to established procedures.
• Ability to provide responsive service and collaborate effectively with employees, leadership, vendors, and other stakeholders.

Benefits that make life better: (Canada)

• Comprehensive Healthcare
• Company pension plan with 100% company match; up to 5% vested (Canada)
• Paid Time Off starting on day one
• Bonus opportunities
• Short- & Long-Term Disability
• Learning & Training opportunities

#CES

About Us

Raising the Standard of Excellence since 1911

With over a century of proven excellence, StandardAero has become an industry leader in MRO services and customized solutions in the aerospace field. Our shared values and learning-based culture inspire our team to exceed their potential and power our customers’ missions worldwide. With on-the-job training, advancement opportunities, and excellent benefits, StandardAero invites you to experience a fulfilling and meaningful career with us.

Inclusivity Is Our Standard

It is StandardAero's policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex (including transgender status, sexual orientation, and pregnancy) sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Our supportive environment celebrates diversity with no room for harassment or discrimination of any kind. We invite you to bring your authentic self to our team and experience our welcoming culture.