Assistant, Continuing Education

Vancouver Island University; Nanaimo; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive benefit plan

Professional development opportunities

Pension plan

Job summary

Vancouver Island University is seeking an organized and service-oriented professional to join our Continuing Education team. The Continuing Education Assistant will provide administrative and operational support from initial planning through delivery, coordinating details and solving problems in a busy, collaborative environment.

The role involves planning courses, managing documentation, supporting events, handling interviews and purchase processes, and liaising with instructors, students and

Qualifications

• Certificate or diploma in Office Administration, Applied Business Technology or related area.
• Three years of experience working in an office setting.
• A combination of education and experience may also be considered.

Responsibilities

• Coordinate and administer the process for the successful delivery of Continuing Education courses and programs.
• Work with management, faculty and support staff to ensure program and course requirements are met and documentation is submitted.
• Assist with planning of courses, entering them into VIU course management systems, and supporting events and interview processes.

Education

Certificate or diploma in Office Administration

Applied Business Technology

Job description

Vancouver Island University is seeking an organized and service-oriented professional to join our Continuing Education team.

Reporting to the Director, Continuing Education and under the supervision of the Program Coordinator, Professional Development & Training (PD&T), the Continuing Education AssistantThe Continuing Education Assistant plays an important role in bringing courses and programs to life, providing administrative and operational support from initial planning through delivery. Working with instructors, students and colleagues across VIU, this varied role is well suited to someone who enjoys coordinating details, solving problems and providing responsive support n a busy, collaborative environment.

Duties:

The primary responsibility of the Continuing Education Assistant is to coordinate and administer the process required for the successful delivery of Continuing Education courses and programs. Working collaboratively with management, faculty, and support staff, the incumbent ensures program and course requirements are met, operational processes are completed efficiently, and students, instructors, and other stakeholders receive effective administrative support throughout the course lifecycle.
Duties include but are not limited to: assisting with the planning of courses and programs and entering them into the VIU course management systems; ensuring all course or program infrastructure needs are met throughout their lifecycle; ensuring all documentation for program requirements are submitted by students; supporting the delivery of events such as information sessions and orientations; submitting job posting, arranging interviews and preparing interview packages; inputting job appointments; updating websites; submitting purchase requisitions and expense claims; and following relevant policies and procedures related to job functions. The Continuing Education Assistant is also responsible for responding to all external inquiries and triaging to appropriate staff and departments when required, and has extensive contact with instructors, students and other VIU departments.

Required Qualifications:

Certificate or diploma in Office Administration, Applied Business Technology or related area
Three years of experience working in an office setting
A combination of education and experience may also be considered

Preferred Qualifications:

Experience working in a post-secondary school environment
Experience working with financial, HR, hiring and/or course management systems

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

• Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
• All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
• Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.