Junior Architectural Project Manager

TalentSphere Staffing Solutions; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

TalentSphere Staffing Solutions in Toronto, ON is seeking an Architectural Project Coordinator / Project Management Assistant to join a team working on a secure federal government project on-site in North York.

Reporting to the Project Manager, you will help manage information flow, document control, schedules, and cross‑disciplinary communications. The role is on-site for the project's duration, with potential transition to other public‑sector work within the firm.

Qualifications

• 5–7 years of relevant experience in architectural coordination or PM assistant roles, preferably in an architecture firm or design consulting
• Strong understanding of design processes and consultant coordination
• Advanced proficiency with Microsoft Office; knowledge of Revit is a plus but not essential

Responsibilities

• Support the Project Manager with day-to-day coordination of a confidential federal project
• Manage and track architectural project documentation across all stages
• Distribute and coordinate project deliverables and schedules
• Lead document control processes, including RFIs and site instructions
• Coordinate information exchange between consultants, contractors, and internal teams in a secure environment
• Attend project meetings and prepare minutes
• Assist with issuing drawings and ensuring approvals and compliance

Skills

PM coordination

Document control

Scheduling

Communication

Microsoft Office

Revit (asset)

Education

Architecture background

Tools

Revit

Job description

Project Coordinator / Project Management Assistant – Public Sector Projects

Intermediate Level

Location: Toronto, ON - On-Site full time (North York)

Salary Range: $60,000 – $75,000 (depending on experience + skills)

Security clearance eligibility required | Canadian Citizenship required

Other titles: Junior Project Assistant, Project Administrator, Junior Project Coordinator, Assistant Project Manager, Architectural Technologist, Technical Specialist, Site Coordinator, Project Administrator

A highly respected and well established architecture practice is seeking an Architectural Project Coordinator / Project Management Assistant to join their team and to work on a secure, high-profile federal government project currently underway in Toronto. This is a rare opportunity to be embedded full-time on a confidential public‑sector project, working side‑by‑side with the project team, consultants, and client in a dedicated on‑site project office.

THE ROLE

Reporting directly to the Project Manager on site, the Project Coordinator / Project Management Assistant will act as a key support role within the project team — helping to manage information flow, document control, schedules, and communication across all disciplines.

This position will be fully on-site for the duration of the project due to confidentiality and security requirements. Upon project completion, the role will transition to support other public‑sector projects within the firm.

Key Responsibilities

• Support the Project Manager with day‑to‑day coordination of a confidential federal project
• Manage and track architectural project documentation across all stages
• Distribute and coordinate project deliverables and schedules for all project stages
• Lead document control processes, including RFIs, site instructions, and payment documentation – coordinate with Project Manager and Contract Administrators to ensure successful execution
• Coordinate information exchange between consultants, contractors, and internal teams in a secure environment
• Attend project meetings, prepare meeting minutes, and follow up on action items
• Assist with issuing drawings and deliverables, ensuring approvals, seals, and compliance requirements are met

What's Required

• 5–7 years of relevant experience (Architectural coordination, technologist, PM assistant, Project Coordinator, etc.), with at least 2+ years working with Canadian construction practices and from within an Architecture firm or related company
• Background in architecture or multidisciplinary design consulting — experience working within an architecture firm is strongly preferred or education in Architecture
• Solid understanding of the design process and consultant coordination (this is not a construction‑only project coordination role)
• Strong organizational, communication, and documentation skills
• Advanced proficiency with Microsoft Office. Knowledge of Revit or architectural software an asset but not essential
• Ability to work full‑time on site for the duration of the project in Toronto

Security Requirement

• Active or eligible Security Clearance is required for this role
• Canadian Citizenship required
• Must not have resided in or visited countries in the past 10 years on the Canadian government exclusion list for security clearance eligibility (China, Iran, Pakistan, India, Russia).

What You Get In Return

• Work on a rare, confidential federal government project
• Be embedded in a fully integrated on‑site project team environment
• Gain hands‑on experience supporting a senior Project Manager on a complex public‑sector build
• Long‑term opportunity beyond the project, with potential to transition to a more flexible model in the future
• Competitive compensation + benefits

Next Steps

If this opportunity aligns with your experience and career goals, please apply with your resume or reach out to Laura Shalev at [e-mail] for further details.

We appreciate all applications; however, only candidates who meet the requirements above and who are selected for further consideration will be contacted.