Database Coordinator

Trades-For-Tomorrow; Mississauga; Hybrid; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Hybrid work environment

Vacation time: 3 weeks

Job summary

Merit Ontario is seeking an Apprenticeship Coordinator to join a collaborative team in Mississauga. You will help deliver the Group Sponsor Program across Ontario by coordinating registrations, onboarding and records, while supporting strategic initiatives.

The role emphasizes organization, communication and stakeholder engagement, with a hybrid schedule and growth opportunities within a purpose‑driven organization.

Qualifications

• 1–3 years in administration, program coordination, customer service or related field.
• Outstanding organizational skills and attention to detail.
• Strong communication and customer service abilities.
• Ability to manage multiple priorities in a fast paced environment.
• Collaborative attitude and willingness to assist where needed.
• Proficiency with Outlook, Word, Excel, Teams and digital systems.

Responsibilities

• Support Apprenticeship Specialists with assigned portfolios (apprentice success, wrap‑around supports, employer engagement).
• Coordinate apprentice registrations, documentation and onboarding.
• Maintain accurate apprentice and employer records across systems.
• Track progression, schooling, training hours and milestones.
• Follow up to meet deadlines and program requirements.
• Assist with reporting, meetings, events and special projects.
• Collaborate with Ontario's Skilled Trades agencies, institutions and employers to ensure a great client experience.

Skills

Administration

Program coordination

Customer service

Education

Workforce development

Microsoft Office

AI tools

Tools

Microsoft Office

Digital systems

AI tools

Job description

Apprenticeship Coordinator

Location: Mississauga, Ontario (Hybrid)

Position Type: Full-Time

Be the Heart of a Team That's Building Ontario's Skilled Trades Workforce

At Merit Ontario, we don't just support apprentices, we support our employees too. We believe people do their best work when they feel valued, cared for, and set up for success.

We're looking for a highly organized, detail‑oriented Apprenticeship Coordinator who enjoys working with people, keeping projects on track, and making a difference behind the scenes. If you're someone who thrives in a collaborative environment, loves staying organized, and enjoys supporting a fast‑paced team, we'd love to meet you.

What You’ll Do

As an Apprenticeship Coordinator, you'll work closely with our Apprenticeship Specialists to help deliver exceptional service to apprentices and employers across Ontario. You'll play a key role in keeping our Group Sponsor Program running smoothly while supporting strategic initiatives that continue to grow and strengthen the program.

• Supporting Apprenticeship Specialists with their assigned strategic portfolios, such as apprentice success, wrap‑around supports, OYAP, employer engagement, assessments, events, government reporting, or other workforce development initiatives.
• Coordinating apprentice registrations, documentation, and onboarding activities.
• Maintaining accurate apprentice and employer records across multiple systems.
• Tracking apprentice progression, levelled schooling, training hours, certification milestones, and employer information.
• Following up with apprentices and employers to ensure important deadlines and program requirements are met.
• Assisting with reporting, compliance, meetings, events, and special projects.
• Collaborating with Skilled Trades Ontario, educational institutions, employers, and the Merit Ontario team to provide an outstanding client experience.

What You’ll Bring

We're looking for someone who enjoys solving problems, staying organized, and helping others succeed.

You bring:

• 1-3 years of experience in administration, program coordination, customer service, education, workforce development, or a related field.
• Outstanding organizational skills and exceptional attention to detail.
• Strong communication and customer service skills.
• The ability to manage multiple priorities in a fast‑paced environment.
• A positive, collaborative attitude and a willingness to jump in wherever needed.
• Confidence using Microsoft Office (Outlook, Word, Excel, Teams), digital systems, and AI tools.
• Experience with Ontario's apprenticeship system is an asset but not required.

When you join us, you’ll enjoy:

• Comprehensive health and wellness benefits from day one.
• Access to employee supports and resources that help you thrive both personally and professionally.
• Meaningful work that directly impacts apprentices, students, and employers across Ontario.
• Opportunities to learn, grow, and develop your career within a purpose-driven organization.
• A supportive team that is invested in your success and well‑being.
• A hybrid work environment that supports work‑life balance.

Working Conditions

• Hybrid work environment (3 days in the Mississauga office, 2 days remote)
• Monday to Friday with flexible working hours
• Occasional evening and weekend work for events
• Some travel within Ontario may be required
• Valid Ontario driver's license and reliable transportation required

COMPENSATION

• Salary: $50,000 to $65,000 (based on experience)
• Full-time position
• Comprehensive benefit plan
• Vacation: 3 weeks

Ready to Make an Impact?

If you're looking for a career where your work matters, your growth is supported, and your well‑being is valued, we'd love to hear from you. Join a team that's committed to helping apprentices succeed—and committed to helping you succeed too.

Disclaimer: Although Merit Ontario employs artificial intelligence enabled tools to conduct initial application screening based on job-related criteria, decisions about who progresses in the hiring process are always made by people. Only qualified candidates will be contacted.