Appointment Coordinator (Audi Royal Oak)

Go Auto; Calgary; On-site; CAD 40,000 - 60,000; Full time

Benefits offered by this job

Mentorship program

Health and dental

Career path opportunities

Time off that counts

Employee investment program

Job summary

Audi Royal Oak is seeking an Appointment Coordinator to join our Calgary team, supporting a seamless service experience for guests. You will efficiently schedule appointments, confirm details, and coordinate with the parts department to ensure smooth service flows.

You should have prior customer service or appointment coordination experience, strong communication, and excellent organization. Automotive dealership familiarity is an asset.

Qualifications

• Previous customer service or appointment coordination experience.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• A customer-first mindset and a genuine desire to create positive experiences.
• Confidence using technology and the ability to learn new systems quickly.
• Automotive or dealership experience is an asset.

Responsibilities

• Efficiently schedule appointments, confirmations, and updates with a touch of knowledge and flair.
• Check for outstanding recalls, advise on manufacturer warranty coverage, and offer alternate transportation options.
• Answer calls and emails promptly and professionally, ensuring our guests feel valued and heard.
• Review and coordinate appointments with the parts department, making sure everything is in place for a seamless service experience.
• Collect and process payments, following dealership guidelines with precision.

Skills

Appointment scheduling

Customer service

Strong communication

Organizational skills

Technology proficient

Job description

Appointment Coordinator (Audi Royal Oak)

Audi Royal Oak is looking for an experienced Appointment Coordinator to join our team and play an important role in creating a seamless service experience for our guests. At Audi Royal Oak, growth is at the heart of what we do. We’re proud to offer mentorship programs designed to guide you toward becoming a future Service Advisor. Led directly by our General Managers, these programs provide hands-on learning, real-world examples, and personalized support to help you build a rewarding career path with us.

What You'll Do

• Efficiently schedule appointments, confirmations, and updates with a touch of knowledge and flair.
• Check for outstanding recalls, advise on manufacturer warranty coverage, and offer alternate transportation options.
• Answer calls and emails promptly and professionally, ensuring our guests feel valued and heard.
• Review and coordinate appointments with the parts department, making sure everything is in place for a seamless service experience.
• Collect and process payments, following dealership guidelines with precision.

What You'll Bring

• Previous customer service or appointment coordination experience.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• A customer-first mindset and a genuine desire to create positive experiences.
• Confidence using technology and the ability to learn new systems quickly.
• Automotive or dealership experience is an asset.

What We Offer

• Hands-On Growth – Get real training, mentorship, and support to move your career forward. We’ll help you build the skills you need for your next role.
• Employee Investment Program – Earn guaranteed returns of 10% annually, up to 16%.
• Time off that Counts – Start with 3 weeks after your first year, 4 weeks after 5 years, and 5 weeks after 10.
• Health and Dental – Comprehensive coverage including medical, dental, and a health spending account.
• Career Path Built for You – Ask us about the real success stories of team members who started in this role and grew into leadership positions.