Amdocs - Administrative Assistant

Amdocs; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Sick leave

Parental leave

Job summary

Amdocs seeks an Executive Assistant to provide high-level administrative and operational support to our senior leadership in Toronto. You will manage executive calendars, coordinate meetings and communications, and prepare leadership briefings to enable strategic priorities.

You will coordinate travel, prepare materials, track actions, and liaise with internal teams and external stakeholders. Strong communication, organization, and discretion are essential; English required, French a plus.

Qualifications

• Bachelor's degree strongly preferred.
• Experience supporting senior executives is required.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft 365 and collaboration tools.

Responsibilities

• Support leaders by scheduling meetings, interviews, and visits.
• Manage executive calendars, travel, and meetings.
• Prepare leadership communications and correspondence.
• Track governance actions and follow-ups.
• Coordinate stakeholder engagement and events.
• Prepare briefing materials and presentations for leadership.
• Coordinate office logistics and on-site executive support.
• Manage priority and day-to-day executive operations.

Skills

Organizational skills

Prioritization

Verbal and written communication

Multitasking in fast-paced environment

Attention to detail and executive po

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Required Travel : No Travel
Managerial - No
Location: Canada-ON, Toronto, Richmond St. (AM)

Who are we?

Amdocs helps the world’s leading communications and media companies deliver exceptional customer experiences through reliable, efficient, and secure operations at scale. We provide software products and services that embed intelligence into how work runs across business, IT, and network domains –delivering measurable outcomes in customer experience, network performance, cloud modernization, and revenue growth. With our talented people, and more than forty years of experience running mission-critical systems around the globe, Amdocs runs billions of transactions daily. Our technology is relied on every day, connecting people worldwide and advancing a more inclusive, connected world. Together, we help those who shape the future to make it amazing. Amdocs is listed on the NASDAQ Global Select Market (NASDAQ: DOX) and reported revenue of $4.53 billion in fiscal 2025. For more information, visit www.amdocs.com

At Amdocs, our mission is to empower our employees to 'Live Amazing, Do Amazing' every day. We believe in creating a workplace where you not only excel professionally but also thrive personally. Through our culture of making a real impact, fostering growth, embracing flexibility, and building connections, we enable them to live meaningful lives while making a difference in the world.

In one sentence

The Executive Assistant is a trusted partner to senior leadership, providing high-level administrative and operational support to ensure effective execution of business priorities. The role manages executive calendars, coordinates meetings and communications, prepares leadership briefings, tracks key actions, and facilitates collaboration across internal teams and external stakeholders. This position will act as a central point of coordination, enabling executives to focus on strategic objectives while ensuring smooth day-to-day operations.

What will your job look like?

• Support key leaders vital to the growth and sustainability of Amdocs that includes scheduling meetings, interviews, and customer visits.
• Executive calendar, travel, and meeting management
• Leadership communications and executive correspondence
• Governance, action tracking, and follow-up coordination
• Stakeholder engagement and customer event support
• Executive briefing materials and presentation preparation
• Office location coordination, workspace logistics, visitor management, and on-site executive support
• Priority management and executive office operations

All you need is...

• Bachelor's Degree strongly preferred
• 10+ years supporting senior executives and leadership teams
• Strong organizational and prioritization skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and executive presence.
• Proficiency with Microsoft 365 tools and collaboration platforms.
• English is a must – French nice to have

Why you will love this job:

• Ability to enable our leaders to showcase their best ability to their roles.
• You will use your experience and insights to help shape the Amdocs’ experience of customers, new hires, and internal employees.
• By dealing with the small and big details, you will be the backbone of our everyday success!
• We provide stellar benefits that range from health insurance to paid time off, sick leave, and parental leave.

Amdocs is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to fostering a diverse and inclusive workforce

Salary range $50 - 70K CAD Annually

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