Airport Operations Executive Assistant & Process Optimizer

Greater Toronto Airports Authority; Toronto; On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

RRSP/TFSA match

Flexible work

Learning opportunities

Recognition program

Job summary

Greater Toronto Airports Authority (GTAA) is seeking a Management Assistant, Airport Operations, to provide comprehensive administrative, financial, and operational support within the Terminal Operations department in Toronto. You will coordinate meetings, travel, onboarding, and office operations while assisting with budgets, invoices, and reporting.

The role requires 4+ years of experience, strong MS Office skills, exceptional organizational abilities, and the capacity to build relationships

Qualifications

• 4+ years of progressive administrative support experience
• Experience in budget administration and financial coordination
• Strong customer service orientation and stakeholder management
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent communication, organizational, and interpersonal skills
• Ability to manage confidential information and tight deadlines
• Secondary School diploma or equivalent
• Ability to obtain Transportation Security Clearance

Responsibilities

• Provide comprehensive administrative support to senior leaders and the Terminal Operations team
• Coordinate executive meetings, events, travel, and onboarding activities
• Drive process improvements and efficiency in administrative workflows
• Manage office operations, procurement, and training administration
• Oversee onboarding, office moves, and workspace readiness
• Support procurement and contract activities and vendor coordination
• Assist in budgeting, expense tracking, and financial reporting
• Maintain accurate financial and workforce data in corporate systems
• Act as liaison with leaders, employees, and external partners
• Ensure records management and continuity through backup support

Skills

Administrative support

Budget coordination

Customer service

Microsoft Office

Communication

Education

Secondary School diploma

Tools

Hyperion

Oracle

Kronos

Job description

Greater Toronto Airports Authority (GTAA) is seeking a Management Assistant, Airport Operations, to provide comprehensive administrative, financial, and operational support within the Terminal Operations department in Toronto. You will coordinate meetings, travel, onboarding, and office operations while assisting with budgets, invoices, and reporting.

The role requires 4+ years of experience, strong MS Office skills, exceptional organizational abilities, and the capacity to build relationships