Advancement Events & Donor Relations Assistant

HireDiverse; Vancouver; On-site; CAD 52,000 - 58,000; Full time

Job summary

Crofton House School in Vancouver is seeking an organized Administrative Assistant for an eight-month fixed-term contract to support the Advancement team. The role focuses on event logistics, donor relations, and coordinating the Golf Classic and other alumnae activities.

The position starts in November 2026 and offers a competitive annual compensation with potential for professional development opportunities, but is not eligible for the CHS benefits program.

Qualifications

• Strong organizational skills with ability to prioritize tasks and manage multiple projects.
• Excellent interpersonal skills to engage parents, alumnae, donors and staff with diplomacy.
• Maintain confidentiality of sensitive information and handle confidential materials appropriately.
• Proficiency with Google Workspace tools (Gmail, Docs, Sheets, Calendar, Drive) is preferred.
• Experience in independent schools and advancement events is a strong asset.
• Mandarin proficiency is an asset.
• Willingness to work occasional evenings and weekends for school events.

Responsibilities

• Assist in planning and executing the annual Golf Classic and other donor/alumnae events.
• Coordinate volunteer logistics, manage volunteer lists, and assist with registrations.
• Organize, catalogue, and document live/silent auction items and vendor communications.
• Support production and distribution of marketing materials and event communications.
• Provide on-site operational support during events and meetings.
• Collaborate with Advancement & Communications teams on outreach, updates, RSVPs, and reminders.
• Assist with donor stewardship activities and donor appreciation events.
• Handle routine Advancement Office duties: space bookings, catering, and data entry.

Skills

Organizational skills

Interpersonal skills

Confidentiality

Google Workspace

Independent school experience

Mandarin (asset)

Evenings/weekends availability

Event logistics coordination

Tools

Gmail

Docs

Sheets

Calendar

Drive

Job description

Crofton House School in Vancouver is seeking an organized Administrative Assistant for an eight-month fixed-term contract to support the Advancement team. The role focuses on event logistics, donor relations, and coordinating the Golf Classic and other alumnae activities.

The position starts in November 2026 and offers a competitive annual compensation with potential for professional development opportunities, but is not eligible for the CHS benefits program.