Advancement Events & Donor Admin Coordinator

CHS Brand; Vancouver; On-site; CAD 52,000 - 58,000; Full time

Job summary

Crofton House School seeks an Administrative Assistant for the Advancement team on a full-time, eight-month fixed-term contract starting November 2026, located in Vancouver. You will support planning and operations for major events, donor engagements, and communications, while maintaining confidentiality and delivering exceptional organizational support.

The role involves coordinating logistics for key events, collaborating with the Communications and Advancement teams, and engaging with

Qualifications

• Exceptional organizational skills with the ability to prioritize competing tasks and meet deadlines.
• Strong interpersonal skills with diplomacy and tact for internal and external constituents.
• Demonstrated ability to maintain strict confidentiality of sensitive information.
• Proficiency with Google Workspace applications (Gmail, Docs, Sheets, Calendar, Drive).
• Mandarin language proficiency is an asset.

Responsibilities

• Assist in planning and executing the annual CHS Golf Classic; coordinate logistics and donor engagement.
• Coordinate volunteer meeting logistics and volunteer management.
• Organize, catalog, and document live and silent auction items.
• Liaise with venue and vendors to align event logistics.
• Produce and distribute digital and print marketing materials; provide on-site operational support.
• Support Alumnae Relations with logistics, registration, and run-of-show for traditions and reunions.
• Coordinate Advancement outreach with Communications; manage website updates, email broadcasts, invites, RSVPs, and reminders.
• Assist donor stewardship and Donor Appreciation Evening; manage space bookings, catering, and data entry.
• Work evenings/weekends for key events as needed; ensure confidentiality and smooth operations.

Skills

Organizational skills

Interpersonal skills

Confidentiality

Google Workspace

Mandarin

Tools

Gmail

Docs

Sheets

Calendar

Drive

Job description

Crofton House School seeks an Administrative Assistant for the Advancement team on a full-time, eight-month fixed-term contract starting November 2026, located in Vancouver. You will support planning and operations for major events, donor engagements, and communications, while maintaining confidentiality and delivering exceptional organizational support.

The role involves coordinating logistics for key events, collaborating with the Communications and Advancement teams, and engaging with