Advancement Events Admin Specialist (Fixed-Term)

CAIS; Vancouver; On-site; CAD 52,000 - 58,000; Full time

Job summary

Crofton House School in Vancouver is seeking an organized Administrative Assistant for an eight-month fixed-term contract to support the Advancement team. You will help plan and execute events, coordinate logistics with venues and volunteers, and maintain donor/alumnae records while ensuring seamless daily operations.

The role requires exceptional attention to detail, strong interpersonal skills, and the ability to work occasional evenings and weekends to support signature events such as the

Qualifications

• Exceptional organizational skills with a proven ability to prioritize competing tasks, manage multiple projects simultaneously, and meet deadlines.
• Outstanding interpersonal skills with the ability to engage internal and external constituents with high diplomacy and tact.
• Demonstrated sound judgment and strict adherence to confidentiality regarding sensitive information.
• Prior understanding of independent school operations and advancement events is a strong asset.
• Fluency or proficiency in Mandarin is considered an asset.

Responsibilities

• Assist in planning and executing the CHS Golf Classic and other advancement events.
• Coordinate volunteer meeting logistics and volunteer management.
• Organize, catalog, and document live and silent auction items.
• Liaise with venues and vendors to align logistics.
• Produce and distribute digital and print marketing materials.
• Provide active on-site operational support.
• Support Alumnae Relations with event registrations and run-of-show operations.
• Coordinate Advancement outreach with timely website updates, email broadcasts, and invitations.
• Assist with donor stewardship activities and Donor Appreciation Evening.
• Handle space bookings, catering orders, and data entry for the Advancement Office.

Skills

Organizational skills

Interpersonal skills

Confidentiality

Event planning

Mandarin

Attention to detail

Google Workspace

Tools

Google Workspace

Job description

Crofton House School in Vancouver is seeking an organized Administrative Assistant for an eight-month fixed-term contract to support the Advancement team. You will help plan and execute events, coordinate logistics with venues and volunteers, and maintain donor/alumnae records while ensuring seamless daily operations.

The role requires exceptional attention to detail, strong interpersonal skills, and the ability to work occasional evenings and weekends to support signature events such as the