ADVANCEMENT ASSISTANT, TEMPORARY - TIME (1.0 FTE)

Southridge; Surrey; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

RRSP matching

Health & wellness activities

Professional development support

Job summary

Southridge is seeking an Advancement Assistant on a temporary full-time basis to support the Advancement Office. The role covers a December 1, 2026 start through January 2028 and includes gift processing, donor stewardship, volunteer program support, and event coordination.

Reporting to the Director of Advancement and Community Relations, you will manage donor databases, produce reports, and assist with communications, publications, and annual campaigns.

Qualifications

• Attention to detail and excellent organizational skills.
• Strong writing and communication abilities.
• Ability to work collaboratively in a team.
• Experience supporting volunteers and donor programs.

Responsibilities

• Process donations, sponsorships and event ticket sales, ensure receipting.
• Reconcile transactions with Finance on a monthly basis.
• Maintain donor databases and generate reports for the Advancement Office.

Skills

Attention to detail

Written communication

Interpersonal skills

Team collaboration

Multitasking

Tools

Raiser’s Edge

Givergy

Microsoft Office

Job description

ADVANCEMENT ASSISTANT (TEMPORARY - FULL TIME (1.0 FTE))

Southridge acknowledges that we teach and learn on the unceded Coast Salish territories of the Kwantlen, Katzie, Tsawwassen, and Semiahmoo First Nations.

Southridge is an independent day school located in South Surrey, BC with 696 students enrolled in Kindergarten through Grade 12. We have a tradition of developing well rounded students with a balance of knowledge and goodness, inspiring students to go out into the world and make a difference.

Southridge is affectionately described as ‘a lighthearted place of serious purpose’ and we want you to know…it’s true! If you’re passionate about working in an energizing environment with colleagues that value building strong relationships, fostering strong minds and good hearts through student-centered teaching and learning, and community all while having fun, we want to hear from you!

POSITION DESCRIPTION:

We are currently inviting applications for the temporary full-time position of Advancement Assistant. This position is covering a leave and will commence December 1, 2026, through to January 2028.

POSITION OVERVIEW:

Reporting directly to the Director of Advancement and Community Relations, this position provides comprehensive administrative support for the Advancement Office, including gift processing and data entry, donor stewardship and recognition, volunteer program support, and fundraising and community event support.

PRINCIPAL DUTIES and RESPONSIBILITIES:

Gift Processing

• Processes all donations, sponsorship payments, and fundraising event ticket sales, ensuring that each is appropriately and promptly received, recorded, and receipted.
• Consolidates financial transactions with the Finance Office, ensuring that donations and receipts are reconciled on a monthly basis.
• Processes donor thank-you letters and assists with the delivery of a comprehensive donor and volunteer recognition program.
• Maintains Raiser’s Edge database to ensure all parent, donor, and alumni information is accurate.
• Creates and revises policy and procedure manuals for database management. Assist staff in running reports to obtain information to support the department

Donor Services and Advancement Team Support

• Provides the Director of Advancement and Community Relations with statistical reports as necessary.
• Provides administrative support for fundraising events by setting up and maintaining event database, assisting with cataloguing, and packaging auction items, managing guest registration and providing on-site assistance with guest check-out.
• Supports the Events Manager and the Parent Volunteer Committee by providing administrative support for a robust parent volunteer program.
• Generates volunteer lists as needed and captures important information regarding volunteers.
• Liaises with the volunteer management software provider for setup, maintenance, and troubleshooting.
• Provides administrative support for such events as coffee mornings, new parent night and other community events.
• Provides administrative support and mail list preparation for the school’s annual report, annual magazine, and other publications.
• Provides administrative support for the Legacy Giving campaign, including campaign materials, correspondence, tracking, and other campaign-related activities as required.
• Provides general administrative support to the Advancement department, including booking meeting rooms, coordinating meeting logistics, and other administrative duties as required.

EDUCATION/EXPERIENCE/KNOWLEDGE:

• Advanced knowledge of Microsoft Office applications, including Word and Excel
• Tech savvy and a quick learner – experience using Raiser’s Edge and Givergy would be beneficial
• Meticulous attention to detail and outstanding organizational skills
• A strong writer and communicator
• Exceptional interpersonal skills with the ability to work effectively and collaboratively with anyone
• Dependable and hard-working - someone who does what it takes to get the job done
• Positive attitude and ability to contribute to a collaborative, team-oriented environment
• Demonstrates a high degree of tact, diplomacy, discretion, and professionalism
• Experience working with and supporting volunteers
• Demonstrated analytical ability and thorough knowledge of both the development process and database systems
• Ability to multi-task, work in a fast-paced office, and work with multiple priorities and deadlines with accuracy
• Exceptional customer service skills, including patience, attentiveness, empathy, and adaptability

QUALITIES:

The ideal candidate will:

• be inspired to bring the Southridge mission to life in their daily activities and interactions with students, colleagues, and the wider school community
• align with and model the school’s core values (truth, tolerance, compassion and respect)
• actively contribute to a vibrant school community in and beyond the classroom
• be an effective communicator with strong interpersonal skills

The salary range for this position is from $60,000 to 70,000. Along with this, we have a comprehensive benefits package and a generous RRSP matching program, access to health and wellness activities including generous support for professional learning and development. To ensure the safety and well-being of our community, preferred candidates will need to complete a satisfactory Criminal Records Check.

At the heart of our school is a commitment to fostering a culture of inclusion, equity, and belonging. We strive to support an increasingly diverse community and encourage applications from all qualified individuals.