BUSINESS SERVICES MANAGER, TEMPORARY FULL-TIME (1.0 FTE)

Southridge; Surrey; On-site; CAD 80,000 - 90,000; Full time

Job summary

Southridge School in Surrey, BC, is seeking a temporary full-time Business Services Manager to lead four auxiliary enterprises supporting school life.

You will direct uniform shop operations, purchasing, food services, and facilities rentals, while managing staff and volunteers, negotiating supplier contracts, and ensuring compliance with health and safety standards. The role includes reporting to the Director of Finance and Business Operations and driving efficiency.

Qualifications

• Bachelor’s degree or diploma in business administration/operations or related field
• Accounting background preferred
• CPA designation considered an asset

Responsibilities

• Direct day-to-day operations of four auxiliary enterprises
• Oversee Uniform Shop operations and inventory
• Manage Purchasing of furniture and supplies
• Supervise Food Services operations and contract
• Coordinate Facilities Rentals and calendar management
• Provide direction for planning and promotion of business services

Skills

Strong communication

Relationship building

Analytical skills

Project management

Education

Bachelor’s degree/diploma in business administration/operations

Accounting background preferred

CPA designation asset

Tools

Microsoft Office

Google Suite

Job description

Southridge acknowledges that we teach and learn on the unceded territory of the Semiahmoo First Nation and the broader unceded territories of the Coast Salish people.

Southridge is an independent day school located in South Surrey, BC with 696 students enrolled in Kindergarten through Grade 12. We have a tradition of developing well rounded students with a balance of knowledge and goodness, inspiring students to go out into the world and make a difference.

Southridge is affectionately described as ‘a lighthearted place of serious purpose’ and we want you to know…it’s true! If you’re passionate about working in an energizing environment with colleagues that value building strong relationships, fostering strong minds and good hearts through student-centered teaching and learning, and community all while having fun, we want to hear from you!

POSITION DESCRIPTION

We are currently inviting applications for a temporary full-time Business Services Manager. This position will commence as soon as possible and is a one-year temporary assignment with the possibility of an extension.

POSITION OVERVIEW

This position will direct and coordinate the day-to-day operations of four auxiliary enterprises that support the educational, social, and cultural aspects of Southridge School.

DUTIES and RESPONSIBILITIES

Uniform Shop

• Assist in creating and implementing a strategic vision for the school retail operations, including school uniforms and branded merchandise
• Support the day-to-day operations of the uniform shop by being available to process transactions and student fittings during store hours
• Manage inventory of stock, ensuring accuracy of inventory levels and costing
• Set up and administer retail management point of sale system and maintain the integrity of data, providing reporting to the Director of Finance and Business Operations as required
• Schedule, train, supervise and motivate parent volunteers
• Build relationships with suppliers, negotiate best prices, and select products
• Work with departments on special orders and athletic uniform purchases, arrange for samples and ensure quality and prices for gifts, apparel and other materials
• Develop and implement uniform operating procedures and recommend appropriate related policies

Purchasing

• Oversee the purchasing of major furniture purchases for the school
• Build relationships with suppliers, negotiate best prices, select products and monitor quality
• Assist with preparing requests for proposals where required
• Manage the disposal of surplus goods and equipment
• Assist in establishing and implementing purchasing strategies, policies, and procedures
• Where necessary, liaise with vendors and/or user departments to resolve issues regarding material and supply problems that occur
• Investigate new opportunities for Southridge to achieve savings or efficiencies

Food Services

• Manage the relationship and assist in negotiating the cafeteria contract for the school
• Oversee the food services operations to ensure that they are run effectively and efficiently
• Act as the school liaison between the school’s food services provider and school staff for school-catered events
• Investigate and resolve complaints
• Evaluate the operations of the student food services program
• Ensure health and safety regulations are followed
• Administer the overall operation of the online ordering system, including menu and user updates, parent/student ordering, order processing and account funding,
• Provide input into the financial accounting system and provide operational and financial reporting
• Handle and resolve user issues with the online ordering and funding platform

Facilities Rentals

• Work collaboratively with the Assistant Head of School and the Director of Finance and Business Operations regarding the use of school facilities by external organizations
• Prepare and maintain facility rental agreements
• Update the School calendar with facility rental bookings
• Work with the Finance Assistant to ensure invoices are issued to vendors in a timely manner
• Submit requests for certificates of insurance and not-for-profit/charitable status documentation, as required

Other Duties

• Provide direction for the planning and promotion of business services
• Other duties as assigned

EDUCATION/EXPERIENCE/KNOWLEDGE

• Bachelor’s degree or diploma in business administration/operations or equivalent education in a related field
• Accounting background preferred
• Chartered Professional Accountant (CPA) designation considered an asset.
• Five plus years of combined experience in retail, financial/business management and food services
• One-year supervisory experience or managing volunteers in a retail environment or equivalent
• Ability to develop and nurture relationships
• Ability to work independently and as part of a team in a fast-paced environment
• Proven ability to meet deadlines and perform under pressure
• Strong analytical skills with the ability to assess the performance of suppliers against an established criterion
• Superior oral and written communication skills
• Ability to manage multiple projects at a time
• Proactive and creative approach to solving problems
• Proficient in Microsoft Office and Google Suite products
• Experience in effective risk management practices is considered an asset
• Experience working in an independent school setting is an asset

The salary range for this position is $80,000. to $90,000. Along with this, we have a comprehensive benefits package and a generous RRSP matching program, access to health and wellness activities and including generous support for professional learning and development. To ensure the safety and well-being of our community, preferred candidates will need to complete a satisfactory Criminal Records Check.

At the heart of our school is a commitment to fostering a culture of inclusion, equity, and belonging. We strive to support anincreasingly diverse community and encourage applications from all qualified individuals.

Learn More

Explore our website: southridge.ca to discover what makes our school a special place to work.

We sincerely thank all applicants for their interest. Only those selected for consideration will be contacted.