Administrator, Commercial Mortgages

Co-operators Assurance et services financiers; Regina; Hybrid; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Addenda Capital Careers is seeking a Mortgage Administration professional to join the Commercial Mortgages team. Based in Regina, you will help maintain the loan management system, reconcile daily transactions, and support analysts with legal documentation and stakeholder communications.

You will work in a hybrid setup across our offices and collaborate with Servicing Agents, Tax Authorities, and solicitors to ensure accurate mortgage data and efficient operations.

Qualifications

• Post-secondary education in Business or related field.
• Equivalent combination of education and experience will be considered.
• Previous mortgage or real estate paralegal experience is preferred.
• Interest in commercial mortgages and real estate industry.
• Proficiency with Microsoft Office and strong Excel skills.

Responsibilities

• Ensure mortgage commitments are set up and maintained in the Loan Management System.
• Manage and reconcile daily mortgage transactions (advances, payments, remittances).
• Assist Mortgage Analysts with legal document follow-up and code registrations in the system.
• Analyze and maintain information including property taxes, insurance, and transaction history.
• Support staff with administrative tasks and daily office functions.

Skills

Time management

Attention to detail

Analytical skills

Interpersonal communication

Team player

Education

Post-secondary education in Business

Tools

Microsoft Office

Excel

Job description

Be Part of a Socially Responsible Organization

We are a unique asset management firm that stands out for value creation and its pursuit of sustainable wealth for our clients. Thanks to our people's expertise, we can achieve our purpose and participate in the responsible development of our communities.

We manage more than 40 billion dollars in assets and have more than 170 employees spread across our headquarter in Montreal and our offices in Toronto, Guelph, and Regina. We have adopted a hybrid work model that promotes work-life balance as well as a collegiality that sets us apart in the workplace.

The Commercial Mortgages Sector: A Unique Asset Class

Are you interested in joining a team of experts dedicated solely to commercial mortgages, creating long-term value through diversified mortgage portfolios? Addenda Capital is the ideal place to build relationships with key market players and collaborate with colleagues from other sectors.

As a member of the Commercial Mortgages Administration team, your main responsibility will be to maintain the integrity and accuracy of our loan management system. To ensure smooth business operations, you will perform various daily control, monitoring, and reporting functions.

Your responsibilities

• Ensure the mortgage commitments are set up and maintained in the Loan Management System in accordance with established processes and guidelines;
• Manage and reconcile daily mortgage transactions (mortgage advances, payment collections and remittances);
• Assist the Mortgage Analysts with legal document follow-up and code the registrations in the Loan Management System;
• Analyze and maintain information including Property Taxes, Insurance Policies and transaction history;
• Support staff with administrative tasks
• Maintain office facilities and assist with daily office functions
• Maintain inventory of office supplies and manage equipment
• Work efficiently with key internal and external stakeholders (Servicing Agents, Municipal Tax Authorities, Insurance Agents, Solicitors and Borrowers);
• Become proficient with internal systems and software to help enable and promote operational efficiencies.

What you bring

• You have post-secondary education in Business or a related field;
• An equivalent of combined education and work experience will be considered;
• You have previous mortgage or real estate paralegal experience (asset)
• You have an interest in commercial mortgages and the real estate industry;
• You have proficiency in Microsoft Office suite with strong Excel expertise;

What sets you apart

• You have time-management skills with the ability to multi-task and prioritize;
• You have a high level of attention to detail and accountability;
• You have effective analytical and problem-solving skills;
• You have excellent interpersonal and communication skills (verbal, written and presentation) in order to effectively liaise with internal and external stakeholders;
• You have a positive, team and solution-oriented attitude.

Do you have a genuine interest in this position and meet most of the requirements? We value differences and discussions by creating and maintaining an inclusive, equitable and accessible work environment that fosters collaboration. Let us know what makes you unique and how you will make a difference in the Addenda Capital team.

Addenda Capital Careers