Administrator, Commercial Mortgages

The Co-operators Group; Regina; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Addenda Capital, a unique asset management firm with a hybrid work model, is seeking a Mortgage Administration professional for its Commercial Mortgages team. You will maintain the loan management system, perform daily controls, monitor activity and generate reporting to ensure accuracy and operational integrity.

You will collaborate with Servicing Agents, Solicitors and Borrowers, support administrators, and contribute to compliant mortgage processes while building knowledge of property taxes

Qualifications

• Post-secondary education in Business or related field.
• Equivalent education and work experience considered.
• Previous mortgage or real estate paralegal experience (asset).
• Interest in commercial mortgages and the real estate industry.
• Proficiency in Microsoft Office with strong Excel expertise.

Responsibilities

• Ensure mortgage commitments are set up and maintained in the Loan Management System per processes.
• Manage and reconcile daily mortgage transactions (advances, collections, remittances).
• Assist Mortgage Analysts with legal document follow-up and code registrations in the LMS.
• Analyze and maintain information including Property Taxes, Insurance, and transaction history.
• Support staff with administrative tasks.
• Maintain office facilities and daily office functions.
• Maintain inventory of office supplies and manage equipment.
• Work with Servicing Agents, Municipal Tax Authorities, Insurance Agents, Solicitors and Borrowers.
• Become proficient with internal systems and software to promote efficiencies.

Skills

Time management

Attention to detail

Analytical and problem solving

Interpersonal and communication

Interest in commercial mortgages

Education

Post-secondary education in Business or related field

Equivalent education and work experience considered

Tools

Microsoft Office Suite

Job description

Be Part of a Socially Responsible Organization

We are a unique asset management firm that stands out for value creation and its pursuit of sustainable wealth for our clients. Thanks to our people's expertise, we can achieve our purpose and participate in the responsible development of our communities.

We manage more than 40 billion dollars in assets and have more than 170 employees spread across our headquarter in Montreal and our offices in Toronto, Guelph, and Regina. We have adopted a hybrid work model that promotes work-life balance as well as a collegiality that sets us apart in the workplace.

The Commercial Mortgages Sector: A Unique Asset Class

Are you interested in joining a team of experts dedicated solely to commercial mortgages, creating long-term value through diversified mortgage portfolios? Addenda Capital is the ideal place to build relationships with key market players and collaborate with colleagues from other sectors.

As a member of the Commercial Mortgages Administration team, your main responsibility will be to maintain the integrity and accuracy of our loan management system. To ensure smooth business operations, you will perform various daily control, monitoring, and reporting functions.

Your responsibilities

• Ensure the mortgage commitments are set up and maintained in the Loan Management System in accordance with established processes and guidelines;
• Manage and reconcile daily mortgage transactions (mortgage advances, payment collections and remittances);
• Assist the Mortgage Analysts with legal document follow-up and code the registrations in theLoan Management System;
• Analyze and maintain information including Property Taxes, Insurance Policies and transaction history;
• Support staff with administrative tasks
• Maintain office facilities and assist with daily office functions
• Maintain inventory of office supplies and manage equipment
• Work efficiently with key internal and external stakeholders (Servicing Agents, Municipal Tax Authorities, Insurance Agents, Solicitors and Borrowers);
• Become proficient with internal systems and software to help enable and promote operational efficiencies.

What you bring

• You have post-secondary education in Business or a related field;
• An equivalent of combined education and work experience will be considered;
• You have previous mortgage or real estate paralegal experience (asset)
• You have an interest in commercial mortgages and the real estate industry;
• You have proficiency in Microsoft Office suite with strong Excel expertise;

What sets you apart

• You have time-management skills with the ability to multi-task and prioritize;
• You have a high level of attention to detail and accountability;
• You have effective analytical and problem-solving skills;
• You have excellent interpersonal and communication skills (verbal, written and presentation) in order to effectively liaise with internal and external stakeholders;
• You have a positive, team and solution-oriented attitude.

Do you have a genuine interest in this position and meet most of the requirements? We value differences and discussions by creating and maintaining an inclusive, equitable and accessible work environment that fosters collaboration.