Administrator, Billing

Aecon; Toronto; On-site; CAD 34,000 - 37,000; Full time

Benefits offered by this job

Diversity & inclusion

Professional development programs

Job summary

Aecon Utilities is seeking a Billing Administrator to support daily telecom job-site activities in the Toronto area. You will prepare, verify, and submit project billing, track invoices and purchase orders, and assist with AP/AR, payroll support, and documentation.

The role emphasizes accuracy, confidentiality, and collaboration across departments. Join Aecon to contribute to safe, reliable infrastructure projects and support a diverse, inclusive work environment with opportunities for

Qualifications

• Experience in an administrator position (construction industry asset).
• Excellent written and verbal communication.
• Discretion with confidential material.
• Strong multitasking and prioritization across multiple duties.
• Professional interaction with staff from front line to senior executives.

Responsibilities

• Prepare, process, and submit project billing accurately and on schedule with complete documentation.
• Review, reconcile, and track invoices, purchase orders, work orders, and billing records.
• Assist with accounts payable/receivable, including invoice coding and payment tracking.
• Maintain project financial records and support month-end reporting.
• Track and report project costs, allowances, and expenditures for project controls and forecasting.
• Manage timesheets, attendance, payroll support, and employee records.
• Prepare correspondence, reports, and meeting minutes; maintain filing systems with confidentiality.
• Liaise with internal departments, subcontractors, vendors, and clients to support billing and admin requirements.
• Assist onboarding and general office administration activities.
• Ensure compliance with company policies and project requirements.
• Foster an inclusive culture promoting equity and belonging for all employees.

Skills

Admin experience

Communication

Discretion

Multitasking

Stakeholder interaction

Job description

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns [e-mail]

Date: Oct 27, 2026

Location: Scarborough, ON, CA

Operating Sector: Telecommunications

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

As part of the Aecon Utilities sector, Aecon Telecommunications (Telecom) partners with major service providers across North America to deliver turnkey fiber installations, 5G network expansions, and ongoing legacy network services.

With a strong focus on execution, Aecon Telecommunications supports the full lifecycle of telecom infrastructure delivery – providing scalable, high-quality solutions that enable reliable connectivity for both urban and emerging markets. Working closely with clients, the team ensures projects are delivered safely, efficiently, and in alignment with evolving network demands.

Reporting to the Manager, Operations, the Administrator, Billing, for will be responsible for supporting the daily activities of the telecommunications job site.

What You'll Do Here:

• Prepare, process, and submit project billing accurately and on schedule, ensuring all supporting documentation is complete and compliant with project requirements.
• Review, reconcile, and track invoices, purchase orders, work orders, and billing records.
• Assist with accounts payable and accounts receivable functions, including invoice coding, payment tracking, and resolving billing discrepancies.
• Maintain accurate project financial records and support month-end reporting activities.
• Track and report project costs, allowances, and expenditures to assist with project controls and forecasting.
• Manage timesheet collection, attendance tracking, payroll support, and employee records as required.
• Prepare correspondence, reports, presentations, meeting minutes, and other project-related documentation.
• Maintain organized electronic and hard-copy filing systems, ensuring accuracy, confidentiality, and accessibility of information.
• Liaise with internal departments, subcontractors, vendors, and clients to support billing and administrative requirements.
• Assist with onboarding, employee documentation, and general office administration activities.
• Ensure compliance with company policies, procedures, and project-specific requirements.
• Perform other administrative, billing, and project support duties as assigned.
• Foster an inclusive culture that promotes equity, values diverse perspectives, and supports career development by creating a sense of belonging for all employees.

What You Bring to the Team:

• Experience in an administrator position, within the construction industry considered an asset.
• Superior written and verbal communication skills (preparation and proofreading of documents).
• Ability to show discretion with confidential and/or personal material.
• Ability to multitask and prioritize workload, handling various job responsibilities at once.
• Professional experience with all levels of staff within an organization from front line to senior executive.

Reason for Vacancy: New

The expected pay range for this role is $25-$27 per hour.

Individual pay isdeterminedbased on several factors, including work location, education, experience, uniqueskillsand job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.