Coordinator, Project

Aecon Group Inc.; Cambridge; On-site; CAD 60,000 - 75,000; Full time

Job summary

Aecon Group Inc. in Canada seeks a Project Coordinator to support Aecon Utilities projects. You will coordinate RFIs, organize documentation, maintain folders, and assist with scheduling and meetings to keep projects on track.

The role requires 2–5 years in a project coordination or support role in construction or energy projects, with a focus on accuracy, collaboration, and safety. On-site work with an emphasis on teamwork and process adherence.

Qualifications

• Post-secondary education in engineering, construction management, or a related technical discipline is preferred.
• 2–5 years of relevant experience in project coordination or project support within construction, industrial, or energy-related projects.

Responsibilities

• Coordinate and track RFIs between construction, engineering, subcontractors, and consultants.
• Prepare, organize, and maintain project documentation, drawings, and records in accordance with project requirements.
• Set up and maintain project folders, document registers, and trackers.
• Support basic project scheduling activities including updates, progress tracking, and coordination with the project team.
• Ensure current drawings and documents are issued, filed, and communicated correctly.
• Assist with meeting coordination including agendas, minutes, and follow-ups.
• Support change management processes by tracking documentation related to change notices and change orders.
• Assist with preparation of closeout documentation including O&M manuals and quality records.
• Provide general administrative and coordination support to the Project Manager and project team as required.
• Adhere to all Aecon workplace policies, procedures, and safe work practices.

Skills

Strong organizational skills

Effective communication

MS Office proficiency

Team collaboration

Document control

Education

Post-secondary education in engineering, construction management, or related technical discipline

Tools

Excel

Word

Project management systems

Job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well‑being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement – values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best‑in‑class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future. Aecon Proud. Aecon’s renewable energy capability is anchored by its proven battery energy storage system (BESS) experience and supported by deep solar, grid interconnection, transmission, distribution, civil, and electrical construction expertise. As clients accelerate the transition to lower‑carbon, more resilient energy systems, Aecon brings the integrated delivery strength required to build complex renewable infrastructure safely, efficiently, and at scale. Our teams support renewable projects from early planning, constructability, and pre‑construction through self‑perform civil and electrical execution, utility interconnection, testing, commissioning, and long‑term operations and maintenance.

What You’ll Do Here

• Coordinate and track Requests for Information (RFIs) between construction, engineering, subcontractors, and consultants.
• Prepare, organize, and maintain project documentation, drawings, and records in accordance with project requirements.
• Set up and maintain project folders, document registers, and trackers.
• Support basic project scheduling activities including updates, progress tracking, and coordination with the project team.
• Ensure current drawings and documents are issued, filed, and communicated correctly.
• Assist with meeting coordination including agendas, minutes, and follow‑ups.
• Support change management processes by tracking documentation related to change notices and change orders.
• Assist with preparation of closeout documentation including O&M manuals and quality records.
• Provide general administrative and coordination support to the Project Manager and project team as required.
• Adhere to all Aecon workplace policies, procedures, and safe work practices.

What You Bring To The Team

• Post‑secondary education in engineering, construction management, or a related technical discipline is preferred.
• 2–5 years of relevant experience in a project coordination or project support role within construction, industrial, or energy‑related projects.
• Exposure to RFIs, project documentation, and coordination processes on construction projects.
• Ability to support scheduling activities and understand basic project timelines and milestones.
• Strong organizational skills with attention to detail and document control.
• Effective communication skills and ability to work collaboratively with multiple teams.
• Comfortable working in both office and site environments.
• Proficient in MS Office applications including Excel and Word; experience with project management or document control systems is an asset.
• Eager to learn and develop within a project‑based environment.
• Commitment to safety, teamwork, and inclusion.

Reason for Vacancy: New

The expected pay range for this role is $60,000 - $75,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.