Administrator, Bakery - Reception (18 Month Contract)

Aspire Bakeries LLC; Brantford; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Culture

Work-Life Balance

Retirement Savings

Growth & Development

Recognition & Rewards

Job summary

Aspire Bakeries in Brantford is seeking an Administrative Assistant / Receptionist for an 18-month contract to provide front-desk and administrative support. You will be the first point of contact for visitors and callers and help ensure the bakery runs smoothly.

The ideal candidate has a high school diploma, 1–3 years of office experience, and proficiency in Microsoft Office. Manufacturing or food production experience is a plus in a collaborative, growth‑minded workplace.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative or office support experience.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent telephone etiquette and customer service skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.

Responsibilities

• Coordinate temporary staffing requests and maintain relationships with staffing agency partners.
• Manage front desk operations by welcoming visitors, directing calls, and providing professional customer service.
• Support multiple departments through administrative activities, reporting, and special projects.
• Organize meetings, events, room bookings, presentations, catering, and equipment requirements.
• Administer office supplies, lunchroom, and workplace product ordering to maintain operational efficiency.
• Facilitate courier, shipping, and delivery processes, including documentation and distribution of incoming items.
• Maintain communication boards, spreadsheets, records, and other administrative systems to support business operations.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Education

Post-secondary education in Business Administration/Office Administration

Tools

Microsoft Office

Job description

Hungry for a career that’s as rewarding as it is delicious?

At Aspire Bakeries, we don’t just bake breads, cookies, and cakes - we create foods that bring people together. From La Brea Bakery® artisan breads to Otis Spunkmeyer® cookies, our products are enjoyed by millions of people every day. And behind every bite are talented manufacturing and support teams who take pride in their work and our food.

We’re looking for hard-working people who will bring integrity, creativity, and a passion for excellence to everything they do - whether that’s on the bakery floor, in the office, or supporting customers. In return, we offer a workplace culture built on care, ownership, and growth - where your contributions matter and your career can rise as high as our bread loaves!

With 13 commercial bakeries across North America and a reputation as an industry leader, Aspire Bakeries is rising together with our people and our customers to be the best all-around bakery solution. If you’re ready to grow with us, we’d love to hear from you.

Why You’ll Love Working At Aspire Bakeries

• Culture - Our culture thrives on collaboration, diversity, and a shared passion for excellence. We support team members, empower growth, and encourage everyone to bring their authentic selves to work.
• Work-Life Balance – Paid parental leave, generous paid time off, and holidays so you can recharge and spend time on what matters most.
• Retirement Savings – A competitive registered retirement plan (RPP) with immediate company match.
• Growth & Development – Opportunities to build skills, grow your career, and develop expertise through Aspire Bakeries’ learning and development programs.
• Recognition & Rewards – Performance incentive plans that celebrate achievements across sales, bakery performance, and individual contributions.

About the Role

We are seeking an Administrative Assistant / Receptionist (18 month contract role) to join our team at our Brantford bakery. As an Administrative Assistant / Receptionist, you will be responsible for delivering exceptional front-desk and administrative support by serving as the first point of contact for visitors and callers, coordinating office operations, supporting multiple departments, and helping ensure the efficient day-to-day functioning of the bakery.

Core Accountabilities (What You’ll Be Doing)

• Coordinate temporary staffing requests and maintain relationships with staffing agency partners.
• Manage front desk operations by welcoming visitors, directing calls, and providing professional customer service.
• Support multiple departments through administrative activities, reporting, and special projects.
• Organize meetings, events, room bookings, presentations, catering, and equipment requirements.
• Administer office supply, lunchroom, and workplace product ordering to maintain operational efficiency.
• Facilitate courier, shipping, and delivery processes, including documentation and distribution of incoming items.
• Maintain communication boards, spreadsheets, records, and other administrative systems to support business operations.

Minimum Qualifications (What You Bring to the Table)

• High school diploma or equivalent.
• Minimum 1-3 years of related administrative or office support experience.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Excellent telephone etiquette and customer service skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.

Preferred Qualifications (Extra Ingredients for Success)

• Post-secondary education in Business Administration, Office Administration, or a related field.
• Experience working in a manufacturing or food production environment.
• Experience coordinating temporary staffing activities.
• Experience preparing reports, presentations, and business communications.
• Demonstrated ability to coordinate events, meetings, and employee engagement activities.

We thank each applicant for taking the time and effort to submit a resume; however, only candidates selected for an interview will be contacted. We are an equal opportunity employer and are committed to creating a diverse and inclusive workplace. We welcome and encourage applications from all qualified individuals, including people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.