Administrator, Bakery - Reception (18 month contract)

Otis Spunkmeyer, LLC; Brantford; On-site; CAD 42,000 - 52,000; Full time

Job summary

Aspire Bakeries in Brantford, ON is seeking an Administrative Assistant / Receptionist on an 18 month contract to provide frontline support and smooth daily operations at the bakery. You will be the first point of contact for visitors and callers, coordinate office tasks, and assist multiple departments to ensure efficient service.

The role requires a high school diploma and 1–3 years of administrative experience, with strong MS Office skills, clear communication, and meticulous organization.

Qualifications

• High school diploma or equivalent.
• 1–3 years of related administrative or office support experience.
• Proficiency in Microsoft Office applications.
• Strong verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Coordinate temporary staffing requests and maintain relationships with staffing agency partners.
• Manage front desk operations by welcoming visitors, directing calls, and providing professional customer service.
• Support multiple departments through administrative activities, reporting, and special projects.
• Organize meetings, events, room bookings, presentations, catering, and equipment requirements.
• Administer office supply, lunchroom, and workplace product ordering to maintain operational efficiency.
• Facilitate courier, shipping, and delivery processes, including documentation and distribution of incoming items.
• Maintain communication boards, spreadsheets, records, and other administrative systems to support business operations.

Skills

Microsoft Office

Communication

Time management

Education

High school diploma or equivalent

Tools

Word

Excel

PowerPoint

Job description

Select how often (in days) to receive an alert:

Administrator, Bakery - Reception (18 month contract)

Location: Brantford, ON, CA, N3S 7X6

Job Type: Administrative

Hungry for a career that’s as rewarding as it is delicious?

We’re looking for hard-working people who will bring integrity, creativity, and a passion for excellence to everything they do - whether that’s on the bakery floor, in the office, or supporting customers. In return, we offer a workplace culture built on care, ownership, and growth - where your contributions matter and your career can rise as high as our bread loaves!

With 13 commercial bakeries across North America and a reputation as an industry leader, Aspire Bakeries is rising together with our people and our customers to be the best all-around bakery solution. If you’re ready to grow with us, we’d love to hear from you.

Why You’ll Love Working At Aspire Bakeries

• Culture - Our culture thrives on collaboration, diversity, and a shared passion for excellence. We support team members, empower growth, and encourage everyone to bring their authentic selves to work.
• Work-Life Balance – Paid parental leave, generous paid time off, and holidays so you can recharge and spend time on what matters most.
• Retirement Savings – A competitive registered retirement plan (RPP) with immediate company match.
• Growth & Development – Opportunities to build skills, grow your career, and develop expertise through Aspire Bakeries’ learning and development programs.
• Recognition & Rewards – Performance incentive plans that celebrate achievements across sales, bakery performance, and individual contributions.

About the Role

We are seeking an Administrative Assistant / Receptionist (18 month contract role) to join our team at our Brantford bakery. As an Administrative Assistant / Receptionist, you will be responsible for delivering exceptional front-desk and administrative support by serving as the first point of contact for visitors and callers, coordinating office operations, supporting multiple departments, and helping ensure the efficient day-to-day functioning of the bakery.

Core Accountabilities (What You’ll Be Doing)

• Coordinate temporary staffing requests and maintain relationships with staffing agency partners.
• Manage front desk operations by welcoming visitors, directing calls, and providing professional customer service.
• Support multiple departments through administrative activities, reporting, and special projects.
• Organize meetings, events, room bookings, presentations, catering, and equipment requirements.
• Administer office supply, lunchroom, and workplace product ordering to maintain operational efficiency.
• Facilitate courier, shipping, and delivery processes, including documentation and distribution of incoming items.
• Maintain communication boards, spreadsheets, records, and other administrative systems to support business operations.

Minimum Qualifications (What You Bring to the Table)

• High school diploma or equivalent.
• Minimum 1-3 years of related administrative or office support experience.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.

Preferred Qualifications (Extra Ingredients for Success)

• Post-secondary education in Business Administration, Office Administration, or a related field.
• Experience working in a manufacturing or food production environment.
• Experience coordinating temporary staffing activities.
• Experience preparing reports, presentations, and business communications.
• Demonstrated ability to coordinate events, meetings, and employee engagement activities.

We thank each applicant for taking the time and effort to submit a resume; however, only candidates selected for an interview will be contacted.

We are an equal opportunity employer and are committed to creating a diverse and inclusive workplace.

We welcome and encourage applications from all qualified individuals, including people with disabilities.

Accommodations are available upon request for candidates taking part in all aspects of the selection process.