Administrative Technician (Replacement)

Vanier College; Montreal (administrative region); On-site; CAD 51,000 - 67,000; Full time

Job summary

Vanier College in Montreal is seeking an Administrative Technician – Finance (replacement) to support the Continuing Education and Community Services department. Reporting to the Director, you will perform budget prep, accounting support, and prepare internal reports.

Responsibilities include liaising with Finance and Registrar, producing financial projections, handling correspondence, and coordinating travel logistics for directors and managers.

Qualifications

• Prepares budgets and internal reports as required.
• Maintains and updates the financial aspects of Continuing Education (RFA).
• Liaises with the Finance department for budget monitoring.
• Liaises with the Registrar for monitoring of transmission codes and student dossiers.
• Prepares financial projections and reports for the Director.
• Prepares letters and correspondence, service contracts and refunds.
• Maintains an on-going list of capital equipment requests for all programs.
• Researches, analyzes and validates budget proposals, submissions and purchase requests.
• Helps coordinate the work of support staff and professionals reporting to the office.
• Collects and prepares data from various databases and sources for analysis (e.g., Clara / Teacher Workloads).
• Performs all necessary technical and administrative duties and record keeping.
• Organizes traveling logistics, accommodation and transportation for the Director, managers and professionals.

Responsibilities

• Supports administration of budgets and financial reporting.
• Coordinates with Finance and Registrar for budget and student dossiers.
• Prepares financial projections and internal communications.
• Assists in coordinating staff and professional workflows within the office.

Skills

Budgeting

Accounting

Data analysis

Liaison

Office software

Job description

Job Title:Administrative Technician (Replacement)

Job category: Support

Department: ContinuingEducation and Community Services

Services:Continuing Education

Immediate Supervisor: Greg De Luca

Position status: Full-time, Replacement

Contract length: Until August 30, 2027, or until the return ofincumbent.

Work location: Cégep Vanier

Work schedule: Monday to Friday,8:30 am to 4:30 pm (35 hours perweek)

External posting start date: August 24, 2026

External posting end date & time August 28, 2026, at 17h00

Salary scale: $27.75 - $37.05

Expected start date: September 21, 2026

Job Description:

Reporting to theDirector of Continuing Education & Community Services, the AdministrationTechnician – Finance,performs various technical and administrative tasks on behalf of thoseresponsible for overall administration of Continuing Education.

More specifically, but not limitedto, the Administration Technician completes the task in the following area:

Administration

• Prepares budgets, assists with accountingand prepares internal reports as required;
• Maintains and updates the financial aspectsof Continuing Education (RFA);
• Liaises with the Finance department for themonitoring of budgets;
• Liaises with the Registrar for the monitoring of transmissioncodes and student dossiers;
• Prepares financial projections and reports for the Director;
• Prepares letters and correspondence, servicecontracts and refunds;
• Maintains an on-going list of capitalequipment requests for all programs;
• Researches, analyzes and validates budgetproposals, submissions and purchase requests;
• Helps in the coordination of the work ofsupport staff and professionals that report to the office;
• Collects and prepares data from various databases and sources for analysis (ex: Clara / Teacher Workloads);
• Performs all necessary technical andadministrative duties and record keeping.
• Organizes the traveling logistics,accommodation and transportation of the Director, managers and professionals.

Information

• Compiles and assists the Communication Officer with promotionalmaterials for AEC, DEC,Corporate and Language School courses and RAC services, maintaining inventory in collaboration with VanierCollege’s Department of Communication;
• Works in collaboration with the Director and theCoordinators in the evaluation of college promotional material and thenewsletter;
• Develops and prepares event/activity relatedmaterial such as nametags, signage, program booklets, menus, maps, certificatesand guides in collaboration with Vanier College’s Department of Communication.

Otherrelated tasks which fall within the scope of the classification of this positionmay be assigned.

Classification: Technicien ou technicienne en administration (Administrative Technician)

Schedule: Monday to Friday, 8:30 am to 4:30 pm (35 hours per week) with flexibleschedule according to events

Contract: Until August 30, 2027, or until the return of the incumbent to their position.