Administrative Technician – 12-Month Contract (Hybrid)

IPH Limited; Montreal; Hybrid; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Flexible 35-hour work week

Remote up to 3 days per week

Every second Friday off (time banking)

Group insurance

Job summary

ROBIC is seeking an Administrative Technician for a 12-month contract in Montreal, QC. You will support the Patent Department, handle correspondence, deadlines, and client communications, and assist with CIPO-related filings.

The role emphasizes attention to detail, bilingual communication, and collaboration within a dynamic, professional environment. Flexible remote days and a comprehensive benefits package are offered.

Qualifications

• DEP or College diploma in administration (or equivalent).
• Minimum 1 year of experience in an administrative role (asset).
• Strong written communication in French and English.

Responsibilities

• Prepare and send official correspondence and documents to clients.
• Monitor deadlines and send reminders.
• Respond to client emails professionally and promptly.
• Process payments of official fees with the Canadian Intellectual Property Office (CIPO).
• Process requests for assignments, changes of address, name changes, and other file updates with CIPO.
• Conduct searches in CIPO databases as required.
• Respond to internal stakeholder requests.
• Provide general administrative support to the team.

Skills

Bilingual - French/English

Attention to detail

Organizational skills

Team collaboration

Autonomy

Tech-savvy

Education

DEP or College diploma in administration

Tools

Microsoft Office Suite

Job description

ROBIC is seeking an Administrative Technician for a 12-month contract in Montreal, QC. You will support the Patent Department, handle correspondence, deadlines, and client communications, and assist with CIPO-related filings.

The role emphasizes attention to detail, bilingual communication, and collaboration within a dynamic, professional environment. Flexible remote days and a comprehensive benefits package are offered.