Administrative Support Specialist

H.H. Angus & Associates Ltd.; Toronto; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a progressive engineering firm as an Administrative Support Specialist, where your expertise will drive meaningful design and innovation. This role is essential in a collaborative environment that values operational excellence. You will manage calendars, coordinate meetings, and provide essential support to high-performing teams. With a focus on growth and development, this company fosters a culture that celebrates initiative and attention to detail. If you are passionate about enhancing team dynamics and streamlining operations, this opportunity is perfect for you.

Qualifications

• 3-5+ years in office administrative roles.
• Degree or diploma in Office Administration or equivalent preferred.

Responsibilities

• Manage day-to-day calendar for assigned leaders and coordinate meetings.
• Provide general divisional support to managers and employees.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Time Management

Adaptability

Education

Degree or Diploma in Office Administration

Tools

MS Office Suite

Job description

We are currently looking for an Administrative Support Specialist to join our growing company.

Join a progressive engineering firm where your administrative expertise powers meaningful design and purposeful innovation. As an Administrative Support Specialist, you’ll play a vital role in a collaborative, people-centered environment that values operational excellence and strives to create lasting impact. This is a role where your initiative, attention to detail, and passion for supporting high-performing teams will be celebrated and nurtured. Aligned with our mission—expanding what is possible, together, for a better future—you’ll streamline processes, strengthen team connections, and elevate everyday operations. Your strengths in organization, adaptability, communication, and problem-solving will be key to driving our shared vision forward.

The Administrative Support Specialist will report directly to the Office Administration Manager.

At HH Angus we support your career development to help you achieve your professional goals. Come Grow With Us!

Responsibilities Include:

• Responsible for day-to-day calendar management for assigned leader(s) including scheduling, responding to meeting requests, assisting with monitoring deliverables.
• Coordinates and services internal and external meetings as required; organizing agendas, meeting materials, and attending meetings as needed to take minutes.
• Point of contact in the absence of the assigned leader(s) for internal and external clients; providing professional service and response to requests for information, redirecting inquiries to others as needed to ensure good client service.
• Books travel and provides support to the travel booking process.
• Completes and submits expense reports on behalf of assigned leader(s) and others being serviced.
• Tracks and manages requests requiring assigned leader(s) approval.
• Provides general divisional/regional support to Managers and employees.
• Assists with professional membership renewals and completes registrations for training, conferences, seminars, and corporate memberships as required.
• Coordinates and supports corporate events, socials and trainings, as required.
• Manages divisional and other corporate calendars as required.
• Monitors and tracks division information, as required.
• General administrative duties such as preparing, editing/formatting of various documents, reports, specifications and assists with powerpoint presentations.
• Provides backup support to administration team members, including Reception and the Office Administration Manager.
• Coordinates workstation set up for new hires in their divisions/regions.
• Provides support for Lunch & Learn coordination.
• Other duties as required.

The successful candidate will have the following skills and experience:

Degree or diploma in Office Administration or equivalent preferred.

• 3-5+ years in office administrative roles
• Fully conversant with MS Office suite
• Excellent verbal and written communication skills
• Excellent organizational and time-management skills

We offer a competitive compensation package in an exceptional environment focused on growth and development.

HH Angus is committed to providing an accessible work environment. Upon request during the recruitment process, HH Angus will accommodate applicants with disabilities. For more information on our Accessibility Program please refer to our Accessibility Policy.

We thank all candidates for their interest, but only qualified candidates will be contacted. We are an equal opportunity employer.