Administrative Support IV

Alberta Health Services; Fort McMurray; Hybrid; CAD 39,000 - 48,000; Part time

Job summary

Alberta Health Services is seeking an Administrative Support IV to back Pharmacy Managers across 35 departments north of Edmonton. Hybrid work may be considered.

Responsibilities include staff scheduling, timekeeping and payroll support, recruitment and onboarding, and records management, with attention to confidential information and accuracy in a busy environment. The role supports pharmacy operations at GPRH with a Fort McMurray Allowance up to $12,480 annually, paid hourly.

Qualifications

• Completion of an Administrative Professional diploma, Office Assistant certificate, Business Administration certificate, or an equivalent combination of post-secondary education and relevant administrative experience.
• Minimum two years of progressively responsible administrative experience, preferably in healthcare or another complex operational environment.
• Experience with staff scheduling, timekeeping or payroll support, recruitment and onboarding coordination, records management, and routine financial transactions.
• Experience handling confidential employee information with discretion.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams.
• Ability to work independently, organize competing priorities, meet deadlines, and maintain accuracy.
• Strong communication, judgment, discretion, and collaboration skills.

Responsibilities

• Coordinate staff scheduling, timekeeping and payroll support.
• Assist recruitment and onboarding coordination and maintain records.
• Handle routine financial transactions and prepare reports.
• Support meetings and administrative activities across multiple sites.
• Maintain confidentiality and manage sensitive employee information.

Skills

Independent work

Communication

Judgment & discretion

Collaboration

Organizational skills

Education

Administrative Professional diploma

Office Assistant certificate

Business Administration certificate

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Job description

Your Opportunity: The AHS Pharmacy Program for the North is seeking an organized and adaptable Administrative Support IV to support the Pharmacy Managers and sites for 35 AHS pharmacy departments north of Edmonton. This position will ideally work out of the Northern Lights Healthcare Centre or one of the AHS rural north facilities this position serves, however a hybrid work environment may be considered. Responsibilities including staff scheduling, timekeeping and payroll support, recruitment and onboarding coordination, records management, routine financial transactions, meetings, reporting, and other administrative activities. Working with a high degree of independence, the successful candidate will manage competing priorities, respond to changing operational needs, resolve administrative issues within the scope of the role, and handle confidential employee and payroll information with discretion. The role works closely with pharmacy leaders and staff and liaises with other AHS services as required. The ideal candidate is dependable, comfortable learning new systems, and able to communicate professionally while maintaining accuracy in a busy environment. The role offers varied work and the opportunity to contribute meaningfully to pharmacy operations at GPRH. In addition to a competitive rate of pay, AHS currently has a Fort McMurray Allowance in place to an annual maximum of $12,480. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay.

Description

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Pharmacy
• Primary Location: Fort McMurray N Lts HC/Mnt Hlt
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.65
• Posting End Date: 05-OCT-2026
• Employee Class: Regular Part Time
• Date Available: 19-OCT-2026
• Hours per Shift: 5
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

Required Qualifications

• Some post-secondary education.

Additional Required Qualifications

• Completion of an Administrative Professional diploma, Office Assistant certificate, Business Administration certificate, or an equivalent combination of post-secondary education and relevant administrative experience.
• Minimum two years of progressively responsible administrative experience, preferably in healthcare or another complex operational environment.
• Experience with several of the following: staff scheduling, timekeeping or payroll support, recruitment and onboarding coordination, records management, and routine financial transactions.
• Experience handling confidential employee information with discretion.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams.
• Demonstrated ability to work independently, organize competing priorities, meet deadlines, and maintain accuracy in a busy environment.
• Strong communication, judgment, discretion, and collaboration skills are required.

Preferred Qualifications

• Experience within AHS or another large healthcare organization.
• Experience with e-People, ESP, RMS, Connect Care, SharePoint, or related systems.
• Experience supporting scheduling and payroll processes in a unionized environment.
• Advanced Excel, reporting, or data-management skills.