Administrative Support III

Camosun International; Victoria; On-site; CAD 25,000 - 33,000; Part time

Job summary

Camosun College in Victoria, BC seeks a part-time administrative assistant to support a busy department. Under supervision, you will manage files, assist with clerical duties and help maintain an organized office environment.

The role requires grade 12 plus a secretarial certificate with one year of related experience, strong MS Office skills, and the ability to handle confidential information with discretion. You will work 26.25 hours/week with schedule noted.

Qualifications

• Grade 12 plus secretarial certificate with 1 year of related experience.
• Advanced word processing skills essential.
• Ability to use MS Office required.
• Must maintain confidentiality and relate well with public, students and staff.

Responsibilities

• Performs keyboarding and basic editing tasks.
• Provides reception and phone support.
• Orders supplies and distributes mail.
• Arranges meetings and maintains files.
• Maintains departmental records and sensitive documents.
• Maintains inventories of textbooks, keys or equipment.
• Manages petty cash as required.

Skills

Keyboarding

Basic editing

Reception

Photocopying

MS Office

Confidentiality

Education

Grade 12 + secretarial certificate

Tools

MS Office

Job description

Number of positions to be hired under this posting

Number of positions to be hired under this posting 1

Additional Pay Considerations

Days of the Week

Work Schedule

Work Schedule 8:30AM to 4:30PM

Hours per Week 26.25

Additional Work Arrangements

Thursday work day ends at 2:15pm

Position Type

Position Type Term Part Time

Position Reason

Position Reason Replacement

Posting Type

Posting Type Employees & General Public

Division/School

Department

Job Description

General Statement

Under the general direction of a supervisor, performs a wide range of organizational and secretarial duties which may involve confidential materials, and may require dealing with sensitive issues and a multi-cultural clientele.

TYPICAL DUTIES

• Performs clerical duties such as keyboarding, basic editing, reception, photocopying, arranging meetings, ordering supplies, mail distribution, phoning, etc.;
• Establishes and maintains files pertaining to the department(s) concerned;
• Answers enquiries which require a solid understanding of regulations and services offered;
• Composes replies to correspondence;
• Maintains departmental records; this may involve keeping several inter-related records and cross-checking for accuracy;
• Establishes timelines and priorities for tasks;
• Assists with the secretarial duties for specific projects or events;
• Maintains security of sensitive and confidential documents and files;
• Maintains inventories of materials, eg. textbooks, departmental keys or equipment;
• Receives, disburses, and manages petty cash and/or cash float as required;
• Performs other related duties similar in scope and complexity.

Qualifications

Grade 12 plus secretarial certificate with one year of related experience or equivalent combination of education and experience; Advanced word processing skills essential; Ability to use MS Office required; Must be able to maintain confidentiality; Must be able to relate well with the public, students and college staff.

Capabilities

The core capabilities are required for all positions at the college.

Focus on Students and Their Success (Core)

We all have a role to play in promoting and supporting students - directly or indirectly - contributing to their success, education and transition as they build their path to the future.

Cultural Alignment (Core)

Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.

Fostering and Nurturing Relationships (Core)

Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.

Posting Information

Special Instructions to Applicants

Regular employees and term employees, who have successfully completed their probationary period as of the closing date of the posting, as stated in the CUPE Collective Agreement, shall be considered prior to all others.

Commitment to Equity, Diversity and Inclusion Camosun College values diversity as a strength and strives to be an equitable and inclusive college community of students and employees. The College is an Equal Opportunity Employer that adheres to the BC Human Rights Code which protects against discrimination based on Indigenous identity, race, colour, ancestry, place of origin, religion, marital status, family status, physical and mental disability, sex, sexual orientation, gender identity or expression, or age. The College also recognizes and honors UNDRIP, the TRC Calls to Actions and the BC Declaration on the Rights of Indigenous Peoples’ Act. Going beyond legislation, Camosun recognizes the historical and persistent inequities that many people of marginalized groups have faced in society and in the workplace. We seek to dismantle these barriers through systemic and institutional changes focused on strengthening inclusive hiring practices, accessibility and organizational culture. We recognize that moving towards more equitable communities is an ongoing and evolving journey - one which the College is committed to undertaking. Since Camosun plays an important role in creating change within communities, it is our hope that our employees reflect the diversity of our students and experience an inclusive and supportive work environment. Please contact Human Resources for more information. If you require an accommodation during any stage of our recruitment process, please contact [e-mail] to let us know how we can assist you.

Supplemental Questions

• * Are you legally entitled to work in Canada?
  • Yes
  • No
• * What is the nature of your eligibility to work in Canada?
  • Canadian Citizen
  • Permanent Resident
  • Work Permit
• If you have a valid work permit, please indicate its expiry date (mm/dd/yy)

  (Open Ended Question)

Required Documents

• Cover Letter
• Resume

Optional Documents