Administrative Support/Health Unit Aide

Vancouver Island Health Authority; Port Alberni; On-site; Part time

Job summary

A leading health authority is seeking an Administrative Support/Health Unit Aide to provide clerical and administrative support within a multi-site environment. The role involves scheduling appointments and conducting vision and hearing screenings for children. Ideal candidates will possess strong communication skills, proficiency in computer applications, and relevant certifications. This position emphasizes patient and staff safety, aligning with the organization's vision and values.

Qualifications

• One year's recent related experience or equivalent combination of education, training, and experience.

Responsibilities

• Provide clerical and administrative support using computerized applications.
• Maintain inventories, book appointments, gather client information.
• Schedule/conduct vision and hearing screenings for children.

Skills

Effective verbal and written communication skills

Ability to work independently and collaboratively

Proficiency with computers and databases

Knowledge of Medical Terminology

Keyboarding speed of 60 wpm

Education

Grade 12

Medical Office Assistant Certificate

Office Administration Certificate

Job description

Administrative Support/Health Unit Aide - (214456)

Close Date: [Insert Date]

Location: [Insert Location]

Work Area (FBA Only): Multi-Site

No Travel Requirement

Shift Start Time/End Time: As required

Days Off: As required

Vacancy Type: Casual

Salary Range (Hourly Rate): $25.54 - $27.22

Paid FTE: n/a

Worked BI-WEEKLY HOURS: n/a

Planned Start Date: Jun. 2 2025

Approximate End Date (For Temporary Assignments ONLY): Pending Return of Incumbent

CRC required? Yes (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a shared responsibility. Continuous improvement in quality and safety is inherent in all aspects of this position.

Reporting to the manager or designate (and Audiologist for hearing screening duties), the Admin Support Health Unit Aide provides clerical and administrative support using computerized applications. Responsibilities include maintaining inventories, booking appointments, gathering client information, and scheduling/conducting vision and/or hearing screenings for preschool and school-aged children in school or clinic settings.

Qualifications:

Education, Training, and Experience

Grade 12; Medical Office Assistant Certificate; Office Administration Certificate; and one (1) year's recent related experience or an equivalent combination of education, training, and experience.

Skills and Abilities

• Ability to complete in-house Vision/Hearing Screener training with Audiologist/Vision training.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively.
• Establish and maintain rapport with clients, including young children, parents, community partners, staff, teachers, and other school staff.
• Proficiency with computers and databases.
• Keyboarding speed of 60 wpm.
• Knowledge of Medical Terminology.
• Physical ability to perform duties.