Administrative Support & Front Desk Specialist

Dawson-College; Montreal (administrative region); On-site; CAD 42,000 - 60,000; Full time

Job summary

Dawson College is seeking an administrative assistant to support CECS operations in Montreal. The role involves complex clerical tasks and coordinating credit pre-university activities and CECS reception.

The position includes hiring/contract documentation, liaison with HR and Finance on absences and contracts, class notifications, exams, and admissions support. Bilingual English/French service is essential.

Qualifications

• DEP with appropriate specialty or DES or equivalent recognized by authorities.
• At least 1 year of pertinent experience.
• Intermediate Excel and Word; testing may be required.
• Advanced English communication, written and spoken; testing may be required.
• Advanced knowledge of French, spoken; written French at intermediate level; testing may be required.

Responsibilities

• Prepare and update hiring and contract documentation.
• Liaise with departments, HR and Finance about teacher absences and contracts.
• Post information and class cancellation notifications.
• Support confidential teacher evaluations processing.
• Assist with coordination of make-up exams.
• Distribute information to students and teachers.
• Greet, screen and direct public, clients, students and faculty.
• Respond to inquiries about CECS course offerings (phone or in person).
• Assist in admission and course registration, including payment collection, interview scheduling, testing.

Skills

Customer service

Multitasking

Interpersonal skills

Team & independence

Education

DEP or DES or equivalent

Tools

Excel

Word

Job description

Dawson College is seeking an administrative assistant to support CECS operations in Montreal. The role involves complex clerical tasks and coordinating credit pre-university activities and CECS reception.

The position includes hiring/contract documentation, liaison with HR and Finance on absences and contracts, class notifications, exams, and admissions support. Bilingual English/French service is essential.