Administrative Support Assistant

Northeast Metro 916 Intermediate School District; St. John's; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking educational institution as an Administrative Support Specialist. This role is vital for ensuring smooth operations within the Office of Special Education. You will engage in a variety of administrative tasks, from managing records to supporting special services. If you are detail-oriented, possess strong communication skills, and have a passion for education, this is the perfect opportunity for you to thrive in a supportive environment that values equity and growth.

Benefits

Fully benefit eligible

Year-round employment

Qualifications

• 3 years of administrative support experience required.
• High School diploma or equivalent is mandatory.

Responsibilities

• Provide routine and non-routine administrative support.
• Maintain records, filing systems, and prepare standard documents.
• Perform reception duties and coordinate meetings.

Skills

Customer service

Recordkeeping

Communication skills

Office procedures

Data processing

Education

High School diploma or equivalent (G.E.D)

Tools

Computers and related software applications

Job description

Position Information

This positon is a year-round 8 hour/day position, assigned to support the Office of Special Education. The starting hourly rate is $26.49/hour. This position is fully benefit eligible, please click here to review the full contract and benefits offered.

Nature of Work

Incumbents are responsible for providing routine and non-routine administrative support to department offices and other staff in the organization. Responsibilities may include: responding to student and staff inquiries; arranging for meetings, trainings, or events; maintaining records and filing systems; creating, organizing, and maintaining records, forms, or related documents; preparing, reviewing, revising, and distributing standard documents and correspondence; ordering and maintaining an inventory of supplies; monitoring assigned processes to ensure accordance with timelines and guidelines; entering, processing, and maintaining student, staff, or related information; and performing basic quantitative and qualitative review of data.

Typical Class Responsibilities

• Prepares, processes, and distributes a variety of correspondence, reports, information, paperwork, invoices, forms, and/or other information in the assigned area of responsibility; maintains records and databases including staffing, student records, attendance management, timesheets, and employee files; and prepares standard reports.
• Creates purchase orders; assigns and monitors coding for billing; orders and maintains office inventory and supplies; may track spending and assist with program related budget maintenance.
• Enters a variety of information into databases, spreadsheets, and/or other related computer-based programs.
• Performs reception duties including: greeting visitors in person or over the telephone; answering phones and directing calls; responding to requests for information from students, staff, and/or the general public; maintaining visitor security procedures and standards, logs, and badges; and notifying staff of visitor arrivals.
• Performs routine clerical duties including: coordinating and distributing mail and packages; scheduling meetings, appointments, or activities; and filing, faxing, copying, and printing.
• Performs other duties of a similar nature or level.

Functional Specific Responsibilities

• Supports Special Services administration with communication with various parties, and provides
  logistical support for events.
• Sets-up, enrolls, edits, and monitors staff enrollment in trainings, courses, and other events.
• Collects, organizes, and maintains accurate data and records for various projects, systems, and
  licensure requirements.
• Organizes and submits required data to various agencies.

Training and Experience Requirements

High School diploma or equivalent (G.E.D); and 3 years administrative support experience.

Knowledge Requirements

• Customer service principles;
• English language, grammar, and punctuation;
• Mathematical concepts;
• Recordkeeping and report preparing principles;
• Filing principles and practices;
• Office procedures, methods, and equipment;
• Confidentiality principles;
• Applicable local, state, and federal laws, rules, and regulations;
• Computers and related software applications.

Skill Requirements

• Providing customer service;
• Maintaining records and files;
• Processing information utilizing established procedures;
• Operating modern office equipment;
• Operating a computer and applicable software applications;
• Applying local, state, and federal laws, rules, and regulations;
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Commitment to Equity

At Northeast Metro 916, equity means that everyone has access to what they need in order to learn, grow and thrive.

Northeast Metro 916 will not discriminate against individuals based on race, color, creed, religion, national origin, sex, marital status, parental status, status with regard to public assistance, disability, age or sexual orientation.