Administrative Support 2 - Glendale School

Parkland School Division No 70 Centre for Education; Red Deer; On-site; CAD 42,000 - 54,000; Full time

Job summary

Red Deer Public Schools seeks an Administrative Support II at Glendale Sciences and Technology School to support school operations and staff. The role covers office operations, student records, budgets, fees, and communications, while ensuring confidentiality and compliance with guidelines.

Ideal candidates have 3–5 years of administrative experience in a school environment and strong organizational and interpersonal skills. Proficiency with Google Workspace and school software is an asset.

Qualifications

• High school diploma or equivalent required; post-secondary training in office administration preferred.
• 3–5 years of administrative experience, ideally in a school setting.
• Experience with budgeting, fees, reconciliations, and confidential records.
• Strong organizational, time management, and interpersonal skills; ability to handle confidential information.

Responsibilities

• Provides administrative support to school/department operations.
• Manages correspondence, scheduling, and acts as a key contact for staff, students, parents, and the public.
• Prepares and distributes communications, reports, and documentation.
• Maintains organized records and supports school events and communications, including emergencies.
• Supports budget management, financial tracking, and reporting; processes transactions and reconciliations.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Teamwork

Education

High School Diploma or equivalent

Post-secondary training in office administration

Tools

Google Workspace

PowerSchool

Rycor

School Engage

Atrieve

BMO Dynamics

Job description

Administrative Support II

Location: Glendale Sciences and Technology School

37.5 hours weekly following the school calendar (10 months per year)

Commencing October 7, 2026

The Administrative Support II position provides advanced administrative support to the school administration and staff, overseeing office operations, student records, and financial processes. This role oversees office staff, manages budgets and school fees, maintains confidential student records, and supports school events and communications. It requires strong organizational, financial, and interpersonal skills, and experience in a school environment is preferred.

Key Duties and Responsibilities

• Provides administrative support to school/department operations
• Manages correspondence, scheduling, and serves as a key contact for staff, students, parents, and the public
• Prepares and distributes communications, reports, and documentation
• Maintains organized records and supports school events and communications, including emergencies

Finance & Budget

• Supports budget management, financial tracking, and reporting
• Processes transactions, purchase orders, and reconciliations
• Assists with timesheets, record accuracy, and financial procedures

Student Records / Attendance

• Maintains accurate, confidential student records in compliance with legislation
• Processes attendance and responds to related inquiries
• Assists with student-related administrative tasks

Technology

• Supports digital platforms, communications, and office systems
• Maintains office equipment and coordinates technical support
• Updates website and digital tools as needed

Desirable Qualifications:

• High School Diploma or equivalent.
• Post-secondary training in office administration or a related field is preferred.
• Minimum of 3–5 years of administrative experience, preferably in a school or educational environment.
• Demonstrated experience in financial management, including budgets, fees, and reconciliations.
• Strong knowledge of student record management and provincial/district guidelines.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with computers and office software such as Google Workspace, Atrieve, Rycor, School Engage, PowerSchool, and/or BMO Dynamics is an asset.
• Ability to handle sensitive and confidential information with discretion and confidentiality.
• Strong interpersonal and communication skills; ability to interact professionally with staff, students, parents, and the public.
• Professional and friendly demeanor when interacting with students, staff, families, and the public.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Ability to work independently and as part of a team, displaying initiative and flexibility.
• Attention to detail in document preparation, filing, and record-keeping.
• Adaptability to evolving office technology and administrative processes.

For more information about the Red Deer Public School District, visit our website at: www.rdpsd.ab.ca

This competition will remain open until a suitable candidate is found and will close without notice once a shortlist has been selected.

All internal and external applicants from any current assignment are welcome to apply for this position.

Red Deer Public Schools is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and we welcome applications from all qualified individuals. If accommodations or supports are required for you to attend this interview, please notify us prior to the day of the interview.

A current vulnerable sector criminal record check will be required of new employees.

We thank all applicants for their interest but advise that only those selected for an interview will be contacted. We reserve the right to contact your most recent employer.