Administrative Assistant III - Caretaking - Education Centre

Rocky View Schools (RVS); Airdrie; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

3 weeks Vacation pro-rated based on a1

Hybrid (one day a week, remote) with/s

Benefits Plan (Extended Health, Dental

Defined Benefit Pension Plan

Professional development and training

Job summary

Rocky View Schools (RVS) invites applications for a continuing, full-time Administrative Assistant III - Caretaking position at the Education Centre in Airdrie, Alberta. The role supports department leadership with records, scheduling, and customer service for staff, students and families.

We seek candidates with a certificate or diploma in office management, 3+ years in an admin role, basic accounting experience, and strong communication and organizational skills.

Qualifications

• Certificate or diploma in office management, business administration, or related field.
• Three or more years’ experience in an administrative assistant role in an office environment.
• Minimum 2 years’ experience with basic accounting/bookkeeping.
• Previous experience within a school division and/or with Student Information Records Systems is considered an asset.
• Previous supervisory experience is considered an asset.

Responsibilities

• Coordinate workflow and provide training to junior administrative staff.
• Support department budgets, financial reports, and purchase requisitions.
• Liaise between Education Centre, schools, and the community.
• Assist clients with locating information on services provided by the department.
• Deliver courteous phone and email support to staff, students, families and visitors.
• Schedule appointments and book meeting rooms.
• Prepare professional documents and maintain confidential employee records.
• Run reports and audits in department databases.

Skills

Communication

Customer service

Organizational skills

Teamwork

Critical thinking

MS Office

Education

Certificate or diploma in office management / business administration

Tools

Microsoft Office Suite

Web-based applications

SIS / Student Information Records System

Job description

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than29,000students from Kindergarten to Grade 12in 53 schoolsto ensure they learn, belong and succeed.

RVS issituated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a continuing, full-time (35 hrs/wk) Administrative Assistant III - Caretaking positionstarting immediately. This position will be at the Education Centre located in Airdrie, Alberta.

The Administrative Assistant III performs a variety of administrative duties to support their Rocky View Schools (RVS) Education Centre department (RVS). The Administrative Assistant III performs duties specific to the requirement of their department including but not limited to maintaining accurate records, database management, documentation and correspondence, supporting the schedules of the department leadership and team members and providing professional service to RVS staff, students, families, internal and external clients, and visitors.

Responsibilities Include

• Provides informal leadership to other department administrative assistants to coordinate workflow, including providing training and coaching as required
• Supports the Department Manager/Supervisor in all areas of financial duties such as tracking department budgets, running financial reports, and purchase requisitions
• Acts as liaison between various departments at the Education Centre, schools, and the community
• Assists/ guides all internal and external clients with locating information regarding services provided by RVS specific to the department
• Provides excellent service to staff, students, and the public, including answering and directing phone calls in a courteous and professional manner
• Responds to and redirects emails from generic department email
• Schedules appointments, books meeting rooms and communicates with participants in a timely manner as required
• Creates a variety of written documents in a professional manner as required
• Takes initiative to assist internal and external clients with urgent / time sensitive requests
• Assists with training and orientation of new staff
• Maintains accurate employee records using various data management programs in a confidential manner
• Runs reports, completes audits, and ensures accuracy of information entered in the databases used by the department

Education/Experience

• Certificate or diploma in office management, business administration, or a related field
• Three or more years’ experience in an administrative assistant role in an office environment
• Minimum 2 years’ previous experience with basic accounting/bookkeeping
• Previous experience within a school division and/or with Student Information Records Systems is considered an asset
• Previous supervisory experience is considered an asset

Knowledge and Skills

• Outstanding communication and customer service skills
• Highly effective organizational and prioritization skills
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
• Ability to successfully work in a team environment as well as independently with minimal supervision
• Ability to think critically and deal with changing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite and web-based applications

Rocky View Schools Benefits

• 3 weeks Vacation pro-rated based on start date
• Hybrid (one day a week, working remotely) with supervisor approval
• Benefits Plan ( Extended Health, Dental, Wellness & Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
• Defined Benefit Pension Plan
• Professional development and training opportunities

Pre-employment Requirements

• The successful candidate must submita current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment.
• Proof of qualifications/education as required by the position including WES/IQAS evaluation documents for completed education outside of Canada.
• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months.