Administrative Support

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 24,000 - 34,000; Part time

Job summary

Winnipeg Regional Health Authority is seeking an administrative professional for the Women's Health Clinic in Winnipeg. The role focuses on clerical support, central order processing, database management, and coordinating various program and staff activities.

You will maintain office systems, assist with facilities coordination, and contribute to staff orientation and training as part of a collaborative team in a 0.5 FTE, in-person setting.

Qualifications

• Grade 12 or equivalent required.
• Minimum 3 years administrative experience.
• Experience with databases and filing systems preferred.

Responsibilities

• Provide administrative support to WHC Programs, Directors, Board & Committees.
• Administer and maintain central order processing system and files.
• Monitor and maintain inventory levels.
• Database management and information dissemination.
• Gather information and present recommendations based on criteria.
• Monitor and maintain office systems & equipment.
• Assist with orientation and training of staff as required.

Skills

Administrative support

Data management

Communication skills

File & records management

Education

Grade 12 or equivalent

Tools

Microsoft Office

Job description

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Site: Women's Health Clinic - 419 Graham Avenue

Department / Unit: Administration/Finance

Posting Category: Non-Clinical

Union: CUPE

Anticipated Start Date: 11/09/2026

FTE: 0.5

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 4-8 hours

Annual Base Hours:

Rotation Calendar:

Monday to Friday days

OUR VISION, MISSION & VALUES: Women’s Health Clinic (WHC) provides accessible, woman-centred services, creates strategic partnerships and advocates for system change. We work toward the vision of having equitable health and wellness services within and beyond WHC, delivered through a feminist lens. All our work is guided by our values – choice, inclusion, social justice, innovation and integrity.

WHC EXPECTATIONS: Every employee is expected to contribute to the mission, vision and values of WHC, and the achievement of its strategic plan through collaboration and teamwork. Employees are expected to consistently attend work, function within WHC’s principles of services, contribute to the quality of our services for clients and look for ways to improve our overall effectiveness and enhance client experience. Employees will respect each other, clients and members of the public and create an environment where clients have the information, knowledge and support they need to achieve their individual health and wellness goals.

WHC PROMISE: WHC will provide employees with a respectful, healthy and safe work environment and compensate and recognize employees in a fair and meaningful way. We will provide employees with opportunities to participate in planning and decision-making and to communicate your concerns, ideas and suggestions. We will listen and be responsive. We will support employee growth and development through a culture of coaching, learning and encouragement.

POSITION SUMMARY: This position is responsible and accountable for providing administrative expertise and clerical support.

Job Specific Day to Day Activities

1. Provide support to one or more of the following areas: WHC Programs, Directors, Board & Committees, and all staff

2. Administer and maintain central order processing system and files, monitor and maintain inventory levels

3. Database management and information dissemination

4. Gather information and present recommendations based on pre-determined criteria

5. Monitor and maintain office systems & equipment

6. Support coordination of facilities management

7. Assist with orientation and training of various other staff as required

Education/Experience:

• Grade 12 and a minimum of 3 years’ related experience and/or administrative education